Induction is the process of preparing volunteers to integrate themselves with the organization they chose to volunteer. The induction must make the volunteers be comfortable and ensure they understand the organization’s structure and procedures. All organizations have to conduct an induction to officiate the volunteers’ involvement. If you are assigned to manage the induction of your volunteers in your organization, there are a lot of tasks to do to make sure the induction process is done right. And for that, you need a checklist to make sure you will not miss any tasks and have a successful induction. Read the article to know how to make a volunteer induction checklist.
10+ Volunteer Induction Checklist Samples
1. Volunteer Induction Checklist
2. Organisation Volunteer Induction Checklist
3. Sample Volunteer Induction Checklist
4. Standard Volunteer Induction Checklist
5. Volunteer Induction Orientation Checklist
6. Printable Volunteer Induction Checklist
7. Council Volunteer Induction Checklist
8. Basic Volunteer Induction Checklist
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11. Volunteer Site Induction Checklist
What is a Volunteer Induction Checklist?
New volunteers of any organization must have a full induction before they start their role in the organization. The aim of the induction is to ensure that the volunteer understands their role, the importance of the contribution they will give to the organization’s goals, and to make sure that they can fulfill their tasks effectively. The induction also helps volunteers in your organization to be oriented properly on important matters such as workplace safety, human resources policies, workplace policies and procedures, and other job-ready topics to help prepare themselves for their job role or responsibilities and that they are aware of these areas to work safely in their job role.
How to Make a Volunteer Induction Checklist
The inspection checklist can be made using a sheet of paper and a pen to draft it. When making the final and official induction checklist, format the checklist into a table using a spreadsheet or word document software. You can check our sample format provided above to help you organize your checklist. The details you include in the induction checklist are the following:
- HR requirements: collect emergency contact information for volunteers in cases when emergencies happen.
- Documentation: collect all documents that the volunteers have to provide before they can start working as part of the organization.
- Introduction to the workplace: The new volunteer must be shown around the organization’s facility, introduce to employees and management in the workplace. The volunteer must also be given site access such as keys or access cards. The volunteer must also be explained the role, purpose, and values of the organization. The new volunteer then must be shown their workspace. The volunteer must be then oriented to their duties and responsibilities in the organization. The volunteer must be explained how to use the communications systems including computer systems, databases, IT resources, internet, and how to gain access to those resources.
- Safety induction: The volunteer must be oriented on how to work safely on-site and must be aware of safety policies and procedures. The volunteer must be directed where they can secure their valuables.
- Medical examination: The volunteers must be screened through a medical examination to see any pre-existing medical conditions or illness history that could affect their role or the health of anyone else in the organization.
- Procedure and code of conduct orientation: The volunteer must be explained the confidentiality procedure of the organization, grievance procedures, and other procedures that are important within the company. Furthermore, the new volunteer must be oriented to the organization’s code of conduct and must be handed a copy of the volunteer handbook.
- Assessment: Lastly, the volunteer must be filled out a form to make sure they understand all important topics that have been discussed.
How long does an induction last?
Induction usually takes about 2 hours on average.
What are the main types of induction training?
The main types of induction training are:
- Pre-Induction: Where the information about the organization is provided before the volunteer starts their work.
- Induction: The first day and subsequent transition into the workplace.
- Post-Induction: follow-up and adjustment after the new role has started.
What do you wear for an induction?
An individual can wear casual or smart casual clothes during the induction process. Sometimes, organizations may ask the volunteers to wear the uniform they are provided with.
Organizations must make sure that the induction process should be tailored to their own organizational context and review the induction process regularly. With that said, the volunteer’s assessment of your induction is important to review any areas that need to be improved or must be continued since it helped volunteers to be ready in their new roles. However, if you’re starting on conducting an induction in your organization, why don’t you try our sample induction checklist templates to guide you on the tasks to be done during the induction process? They are free and easy to download so you can download as many templates as you like!
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