It may be a little difficult when you are going to collaborate with someone from outside of your organization. You will encounter miscommunication most of the time especially if you are pushing through different ideas. This is where a scope of work comes in. The scope of work is considered to be one of the most important document for any of the project managers. It brings work details together, terms, outcomes and schedules. It is there to mainly protect you from possible scope creeps. You may just think of these things as a guide to complete a particular project. In this article, you will be going to know more about contract scope of work and the reason why you need one.
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What is Contract Scope of Work?
A Contract Scope of Work is a type of document that outlines a particular work needed to be performed under a specific contract. It may not be an actual contract, but it can be a series of several sections that details a project or a task. There are what we call “elements of the scope of work”. This includes guidelines, goals, deliverables, schedule, and costs. The scope itself will focus on the goals. It begins with a statement of purpose that tells about an overview of the job. It may also include several sections that outline the deliverables and specific information about the task with the due date of when the task should be completed.
The scope of work gives an overview of the services that will be provided for the project. It will give a list such as performance requirements which can be either qualitative or quantitative or both, references specifications, notices, organizational charts, tools and equipment needed for the job and identification of additional resources.
Guidelines in Creating a Contract Scope of Work
The following are considered to be the general guidelines:
1. Preliminary statement
2. Historical procurement summary
3. Sufficient information about the task and deliverables
4. Start and end date of services
5. Deliverables schedule noting with regards to when and where the job will be performed
6. Location where the scope of work will be performed
7. Breakdown of equipment and supplies
8. Information about the regulations and industry standards
9. Qualification requirements of the contractor
10. Performance standards
11. Payment requirements
12. Other considerations and requirements
13. Details about mandatory provision and preferred provision
Always remember that a good scope of work will avoid problems like miscommunication, confusion and disputes, and misinterpretation of expectations.
FAQs
What do you need when you are to define the scope of the process?
You will need product requirements that will define the product scope, the functions and its features. You also need to process the requirements to be able to give a description of the interaction between the people and the product itself. Make sure that you also involve stakeholders for the benefit of the various stages of the scope. Know the limitations. This is referring to having a documentation of the processes that shouldn’t be done to avoid confusion. Lastly, secure a strict management in place to avoid disagreements and changes in the scope.
Who writes a scope of work?
It is usually the project manager who will write the scope of work.
What is the difference between scope of work and statement of work?
A statement of work define the goals, deliverables and criteria of a particular project. A scope of work gives a description of the tasks of which a contractor will perform to meet the objectives of a project.
Whatever you are going to do with your project, whether you are going to redesign or build something new, having a scope of work is such a useful tool to keep everyone focused on each of their specific tasks. In order to have an effective scope of work, always remember that you have to keep it short and be clear about what you really mean to say.
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