Nonprofit organizations, such as charitable organizations do a noble job by helping people who are in need. Unlike business organizations, nonprofit organizations don’t generate income of their own so they raise funds to sustain their humanitarian activities through donations. Charity request letters are prepared to formally ask for donations from different individuals and entities. When a potential donor accepts the request, they are required to complete a charity sponsorship form.
FREE 10+ Charity Sponsorship Form Samples & Templates in MS Word | PDF
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What Is a Charity Sponsorship Form?
When you need to raise funds for a cause, you would seek help from potential donors or sponsors. These donors or sponsors could be any individual or institution that shares the same sentiments as you or those who simply want to help those who are in need. Those who respond to a charitable organization’s call for help or request for donations are required to fill out a charity sponsorship form. A charity sponsorship form is where information about the potential donor is gathered. It is also the same document where potential donors can determine the nature and purpose of the organization they are associating themselves with.
A charity sponsorship form is a simple form where the details fo the organization are placed on top. It provides the name, address, contact details, event information, event date, and charity information of the organization. This is followed by a table with several rows and columns where donors write their name, address, phone number, date when they signed the form, amount donated, etc. Of course, different organizations would use a different charity sponsorship form that is suitable for their need, so the contents and layout may vary.
How to Make a Charity Sponsorship Form
Making a charity sponsorship form is fairly easy. You just need to be familiar with the essential contents and know a basic application tool to make one. Follow the steps below to help you get started.
1. Go Digital
Using the appropriate application for making a charity sponsorship form will help speed up the completion of the task. You can choose between a Word application or an Excel spreadsheet application to make the form. They’re both user friendly. It also helps to use blank form templates that you can download online.
2. Make a List of Essential Parts
Do this so that you won’t forget any important parts of the form and other parts that the organization wants to include. It will make sure that your finished product is complete and will be useful for the organization’s fundraising event.
3. Provide the Organization’s Information
The organization’s information should be written on the topmost part of the sheet. It should also indicate that it is a charity sponsorship form so that it won’t be confused with other forms using similar or the same layout. Below the header is the name of the organization, address, contact details, event information, date, and charity information.
4. Make a Table for the Donors’ Information
The number of columns should be equal to the number of details that a donor or sponsor must fill in. As for the rows, make as many rows that fit into the sheet. Just make sure to provide enough space for the donor to write their details clearly.
5. Send Thank-You Notes
Since you have the donors’ detail, it’s good to send them a simple thank-you note for their help during the event. A simple thank-you note or a thank-you letter will mean a lot to them and make the donors feel appreciated.
How many sponsors do I need?
There is no limit to how many sponsors you can persuade to make a donation during your fundraising or charity event. But you will need to gather a certain amount of funds or your target amount to consider the event successful. Sponsors should know your target amount and how much funds you have gathered. Also, not all donations are in cash. Some are in the form of cheques and other material things.
What if the sponsor doesn’t want to provide their contact information?
Provide sponsors with the option to become anonymous in your list. You can’t force them to provide information that they don’t want to share. It will strain your relationship with potential donors and you may lose some donations. Keep in mind that a lot of people would want to stay anonymous when giving donations or any kind of help.
Can I make a charity sponsorship form online?
Yes, you can! You can post the form on your website so that potential sponsors will find it easy to donate. You may also post this on the social media group for your organization where a lot of your members and followers will see it.
Gather information better during a charitable event or any fundraising even using charity sponsorship forms. The samples provided above is a great way to conveniently produce a template that you can download and use anytime you need it. Check them out now!
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