Workplace or company policies help run business operations, this provides the rules and regulations that protect the best interests of the company and its employees. Company policies are a broad subject matter to dwell upon, it usually covers the rules of conduct of the entire organization. Under these are those concerning one of its greatest assets, its employees. An employee policy is a part of the overall company policy that has its own set of rules and procedures concerning the behavior and conduct of the employees working within the business organization. To understand this better, let us discuss this further below. And if you need to start working on this particular policy, check out our free employee policy samples that you can download on this page.

10+ Employee Policy Samples

1. Restaurant Employee Sick Leave Policy Template

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2. Restaurant Employee Meal Policy Template

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3. Employee of the Month Policy Template

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4. Return to Work Policy for Employees

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5. Employee Complaint Policy

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6. Employee Complaint Resolution Policy

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7. Employee Training Policy

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8. Student and Employee Grievance Policy

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9. Employee Grievance Policy

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10. Staff Employee Complaint Policy

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11. Employee Policy Handbook

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What Is an Employee P0licy?

An employee policy is a set of guidelines and procedures that focus on how employees should conduct themselves while they are currently employed. Regardless of rank or position, everyone must abide by what is written in the policies. Typically, the HR department creates these policies with the approval of top management. Employee policies are written down in an employee handbook and are distributed manually or digitally. Staff should be able to access these readily in case they need to review or use these as references. During orientation, new employees should be aware of these policies so they will be able to easily adapt to the company’s norms and culture and more importantly learn how to conduct themselves when they start working.

How To Create an Employee Policy

Unlike a company policy where you need to make sure you cover every possible rule and procedure that are relevant to the organization, an employee policy is mainly focused on the well-being and administration of its employees. Depending on what kind of industry the company is in, some of its policies are solely relevant to the company’s standards, others are created to comply with governmental laws and agencies. Creating policies must be properly dealt with, meaning the HR team must sit down and ensure they cover everything there is concerning their employees to avoid any future mishaps that may compromise everyone’s safety. So, to create employee policies here are several tips to consider.

1. Identify What Do You Need the Policy For

Note what employee-related issues or concerns should you need a policy for. Policies should provide clear guidelines and expectations to ensure fair and consistent practices and legal compliance. Address what is deemed important on this matter.

2. Research and Compare

It helps to research what particular policies you should be providing for your employees. You may also want to check what policies other companies have and compare on your own. For example policies and procedures regarding day-offs are common in all business organizations but some companies set up their own terms for such. Also, you need to double-check policies that should comply with government laws so the company won’t get fined or sued.

3. How Policies Should be Written

Policies should be written in a way that is understandable for their readers. The policy language itself often varies from employer to employer depending on size, industry, and sometimes even location. But in most cases, employee policies should be specific, should include a section that indicates which parties are responsible for carrying out policy statements and how those parties will ensure adherence to the policy and its date of effectivity. If the company plans on modifying its policies every now and then, a statement should clearly indicate that these are subject to change without prior notice.

4. Implementation

To implement the policies, as mentioned these are written down as part of an employee’s handbook or manual. Changes are usually advised through meetings, emails, memos and etc.

5. Updates and Revisions

If there is a need to modify and update the written policies, it is important to let the employees know about these revisions. It is important that the company regularly checks for updates, particularly those concerning government or state laws.

FAQs

What Is an Employee Handbook?

This is a source of communication between the employees and their employers regarding the conduct and rules that should be followed within the organization.

Are Company Policies Binding?

Company policies are not legally binding but can be used as a reference in case any issues arise in the future.

How often should Policies be reviewed and updated?

It is advisable to review or update policies every year, although yearly changes aren’t mandatory but reviewing them every once in a while is essential.

Employees must be able to work in a safe and regulated environment, thus employee policies should be created in a way that sets clear expectations between the employees and their employers. To make it easier for you to prepare this document, download our free templates now!

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