It is the end goal for every learning and training professional to not just improve the learner’s learning but also inspire the application of the learning to the field. Especially for training programs that are related closely to the work that they are doing in the office and in the workplace in general. Whatever theory they might learn, they have to be able to apply that theory back to the field. That is why it is imperative for training meetings to be held once in a while, to gauge the learner’s ability to transmit the training into actual skills. To elicit the process that is known as learning transfer. And to supplement those training meetings, a minute of the meeting is drafted whenever a meeting takes place. A document that is just as important as the meetings themselves.

Meeting minutes are documents that contain the notes that have been recorded throughout the duration of the meeting. It highlights the key issues and topics that have been discussed, and helps circulate and archive the information for future use. It acts as an outline of the events that transpired during the meeting. It’s a relatively important tool to have, especially for departments or organizations that typically have more than a couple of trainees under them.

Minutes of the meeting can easily help with the information dissemination to the members and trainees and serve as a solid reference point for future training meetings. To properly familiarize yourself with it, see what it looks like and how it works, check out these training meeting minutes samples that we have listed for you down below. Once you’ve acquainted yourself enough, you can then use these samples as a guide or even as a template for when you’re drafting your own minutes of the meeting.

10+ Training Meeting Minutes Samples

1. Training Committee Meeting Minutes Template

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File Format
  • MS Word
  • Google Docs
  • Pages

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2. Training Meeting Minutes

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File Format
  • PDF

Size: 60 KB

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3. Training Committee Meeting Minutes

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  • PDF

Size: 42 KB

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4. Education Training Meeting Minutes

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  • PDF

Size: 13 KB

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5. Training Development Meeting Minutes

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  • PDF

Size: 63 KB

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6. Training Club Meeting Minutes

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  • PDF

Size: 23 KB

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7. Quarterly Training Meeting Minutes

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  • PDF

Size: 55 KB

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8. Training Committee Monthly Meeting Minutes

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  • PDF

Size: 134 KB

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9. Training Delivery Meeting Minutes

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  • PDF

Size: 209 KB

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10. Training Council Meeting Minutes

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  • PDF

Size: 63 KB

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11. Team Training Meeting Minutes

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  • DOC

Size: 9 KB

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What Is a Training Meeting Minutes?

Training meeting minutes are essentially just minutes of the meeting drafted specifically for training meetings. They are made up of just about the same elements, only the content varies. These are documents that contain a written record of whatever topics were discussed during the meeting or the events that have transpired in the training. It can have a multitude of purposes as well from tracking the overall training progress, to providing details for future training programs or meetings, and to serving as a solid reference point for future meetings.

It reflects more significant details like the attendance of the meeting, the motions that have been made or passed, and the votes if there was anything to be voted on. It’s more of a summary of events, not of verbatim words or things that were said. An individual is often tasked to write the minutes of the meeting, usually the secretary of the board or the group or the management.

What Should Be Included in a Training Meeting Minutes

The appointed taker of the minutes of the meeting has to be perfectly clear with what their task is and how to properly accomplish it. Whenever unsure, they should try to approach the meeting presider or the training professional and clarify some pieces of information. A good example of this is when voting will take place somewhere in the meeting, they should ask whether or not they would have to include the names of the voters in the tally. And before actually taking notes, they have to be familiar with the information that they are tasked to take down, helping them gauge what is important and what is not. Some groups or training professionals may even have their own formats in writing and drafting the minutes, regardless, the minutes of the meeting will usually include the following components or elements.

  • Date
    • State the exact date and time of when the meeting took place, following a proper dating format
  • Attendance
    • Make a list of the attendees of the meeting, including those who were tardy and absent
  • Motions of the previous meeting’s minutes
    • Note the general reaction or approval of the board regarding the minutes of the last training meeting. Also reflect any clarifications made or any inquiries.
  • Decisions and motions for the current agenda
    • Activities agreed upon and progress to be made
    • Steps and proceedings
    • Outcomes of the voting
    • Motions that have been raised, approved or denied
    • New and current accomplishments
    • Details for the next training meeting such as agenda, date and time.

FAQs

What are helpful tips for taking the minutes of the meeting?

  • Use a template like the ones we’ve listed above
  • Take note of people’s attendance as they arrive
  • Create an organized list of the attendees
  • Keep track of events as soon as they happen to
  • Seek clarification when unsure or confused
  • Keep your notes clear, and easily comprehensible

Who organizes the meeting?

Usually the president, head, chairperson of a group, or the training professional.

What are the five SMART objectives?

Specific. Measurable. Achievable. Realistic. and Timed.

Minutes of the meeting are widely essential documents that most training organizers and managers look for every after a meeting. It enables them to provide a clear record of the main points of the meeting that have been raised and help disseminate the information that has been discussed in the meeting, especially for those who were not able to attend.

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