Giving to charity comes in varying forms, including walking a mile to support a cause. So, if you want to host a walkathon or a charity walk event, then we’ve got the best templates for your event registration. We give you our free charity walk registration forms below that will help you to collect information from any interested participant.
FREE 10+ Charity Walk Registration Form Samples & Templates in MS Word | PDF
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What Is a Charity Walk Registration Form?
A charity walk registration form is a type of document that organizations will need to use to gather details of their walkathon or walk event participants. The form will have the schedule of the event and other details of it, along with the participant’s personal and emergency contact information. There will also be an area in the form that will state the eligibility requirements that the participant must meet, such as the age limitation and health status.
How to Make a Charity Walk Registration Form
To raise money and awareness are two of the top five reasons to support charity walks, according to Stimmi.org. Although it can be a bit challenging to arrange and organize the event, having the right tools, such as a registration form, can be beneficial. So, read on and follow the tips below as you create your charity registration form:
1. Decide on a Theme
Just like any other type of event registration, your form should complement the theme of your charity event. So, if the focus of your walk event is to raise funds to support animal shelters, then you can have an animal-themed registration form. You can opt for cheerful and bright colors with paw prints as borders for the form, and even animated drawings of cute animals.
2. Section Contents Properly
First, you have to make a draft and list of everything that you want to put into the form. There should be thee instructions, requirements, and some details of the participant and the walk event. After listing, categorize or group them based on their relation, and arrange them of which should come first and which comes next. Also, don’t forget to add labels to all sections.
3. Add an Agreement and Waiver
There are different types of agreements and waivers that you can add in the last part of the registration form. But, the most important would be a confidentiality agreement and a risk assumption liability waiver. The purpose of the two is to protect your charity organization and to assure the participants that their private details are fully protected.
4. Include a Section for Minors
Most often, participants of charity walkathons or walk events are entire families, from the youngest to the grandpa. So, it should not be a surprise to you that minors would participate in the event unless you specified that there are age limits, and it’s an adult-only event. Nonetheless, when you allow minors to join, you should have parental consent included in the registration form. It must state that the parent agrees that the minor will be joining, or that there would be a parent or adult accompanying the minor during the event.
5. Choose the Right File Format
You can choose between making a registration form in PDF or one in DOC or Word format. Just make sure that the registration format that you are going to choose fits the method in which your participants will be filling up the form. For instance, if you will be holding the registration personally, then a printable registration form, preferably in DOC format, is your best bet. On the one hand, if you open electronic registrations for your charity walk event, then the PDF file format is better.
Can I use the charity walk registration form samples and templates above for a charity fun run?
Yes, you can use our sample forms and templates above for charity fun run events and marathons. But, when you do, make sure that you will incorporate details and change parts of the form to customize it for the running event. You can edit the contents using a suitable editing software application.
What types of information can I collect in the charity walk registration form from the participants?
You can start with the basic, such as the participant’s name, address, personal and emergency contact information, and the participant’s preferred walking distance. You can also include an area that collects the participant’s medical and health condition that your charity organization must know and any medications that he will be taking during the event. And, details about the participant’s chosen payment method can also be included, especially if the walkathon or event is not for free.
How many pages should a charity walk registration form be?
The most common number of pages is two. The first page would be for the participant’s information and the event instructions, while the second is for any agreement or terms and conditions to sign.
Charity walks are beyond just fundraising and charity donations, but also in engaging anyone to be open to socializing and getting fit. So, what are you waiting for? Host your charity organization’s walkathon or walking event now with our sample registration templates that you can get for free above!
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