Volunteers are individuals or a group of people who are willing to offer their services for free. You can simply say that they are those people who want to help others without asking for anything in return. Nonprofit organizations, such as charitable organizations, need volunteers since they don’t have funds intended to pay for labor. Part of a volunteer’s willingness to undertake a service is to follow a charity volunteer policy. Aside from charities, other institutions that are allowed to take volunteers must have their volunteer policy in place.
FREE 10+ Charity Volunteer Policy Samples & Templates in MS Word | PDF
1. Charity Volunteer Policy Template
2. Charity Volunteer Selection Policy
3. Volunteer Policy and Agreement Template
4. Foundation Volunteer Policy Template
5. Basic Charity Volunteer Policy
6. Simple Charity Volunteer Policy Template
7. Official Charity Volunteer Policy Template
8. Charity Volunteer Policy and Procedures
9. Professional Charity Volunteer Policy
10. Charity Volunteering Management Policy
11. Sample Charity Volunteer Management Policy
What Is a Charity Volunteer Policy?
A charity volunteer policy is a set of principles that serve as a guide for the volunteers of a charity’s volunteer program. Having a volunteer policy available helps in the management of all volunteers in the organization. It provides a clear definition of the role of volunteers and the treatment that volunteers can expect from the organization. This information must be open to all volunteers to avoid conflict and violation of rights of volunteers, and prevent a breach of contract of charity volunteer agreements.
There are several advantages of having a volunteer policy statement in place. The policy helps an organization demonstrate how they care about their volunteers. It shows the thought that the organization’s commitment and the thought that they put in the program. An important thing to remember in having a volunteer program is to ensure that all volunteers are treated equally and fairly. Through a charity volunteer statement, consistency in the roles of volunteers is established. It allows them to identify their responsibilities and limitations, and tells them where they stand as volunteers in the organization. Aside from volunteer policy statements, charities have a couple of policies that guide them on some processes, such as charity donation policies and charity data protection policies.
How to Write a Charity Volunteer Policy
Before starting your organization’s volunteer program, there are a few things that you need to consider that will help you build a good volunteer policy. The steps below will show you how.
1. Determine Why You Need Volunteers
This is a much-needed question for any charitable organization that wants to set up a volunteer program. Answering the question will help you open a discussion that will help in creating the opening statement for the charity volunteer policy you are working on.
2. Check on the Areas to Cover
There are probably a handful of areas that you’ll need to cover with your policy statement, so remember to check on our list. Write the details on all the areas on the list, making sure that you don’t miss out on any area.
3. Get Ideas from Other Volunteer Policies
If you’re having trouble starting your policy statement or if you’re unsure of what you should write, you can always refer to the policy statements of other charitable organizations. By doing so, you can get ideas on how to continue with your organization’s policy. Policy statement templates are also useful. You can get ideas from it or use it as your template. However, you must be careful with the statements, language and words use as it may not be suitable for your organization.
4. Involve Staff and Volunteers
How do you make a good volunteer policy? Involving your staff and the volunteers in building the policy will help you better understand the roles of volunteers and how they want to be treated under the volunteer program. This way, you can write a policy that is both good for the volunteers and the organization.
5. Consult the Organization
Don’t stop with just involving staff and volunteers. When you’re done with a draft, consider consulting the organization to know their views on the policy. Listen and take note of the views of different people, and use them to make revisions and improve your work. Just keep in mind that not all views are correct, so choose wisely who you’ll believe in.
What should be included in a volunteering policy?
Your volunteer policy should include an introduction, recruitment of volunteers, the induction and training of volunteers, the expenses, support and supervision, health and safety of volunteers, insurance, equal opportunities, problem-solving, confidentiality, data protection, and complaint procedures for volunteers.
What is community volunteering?
Community volunteering is when a group of people coming from a particular community gathers to voluntary help in social, environmental, and charitable activities. This group of volunteers mainly help the community they live in where members of the same community can benefit. They do activities like giving help to relief shelters and giving food to the people in their community who are in need.
Can private employers accept volunteer labor?
The answer is no. That is because it goes against the Fair Labor Standards Act (FLSA), which states that all employees must be paid for all the hours they worked. Volunteer labor is only allowed in nonprofit organizations, or when volunteers are parents of children who want to help with tasks that are supposed to be done by a school employee.
Volunteer policies are like employee conduct policies in a way because they help set proper expectations for both volunteers and employees. Without these policies, an organization will encounter a lot of biases and their people will feel unappreciated. The goal of a charity volunteer policy is to let volunteers know why they are needed, and anyone who writes the policy must put that to heart.
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