Vacating the premises of your leased apartment or office space can be overwhelming, challenging, and also happy all at the same time. You did spend months or years in the same place and you have learned to value the time that you have spent with the property. However, there are times that call for the need of moving out and you should definitely do it properly. One of the best ways of doing it is by giving a 30-day notice to landlord.

This notice will serve as the official notice of your plans of vacating the premises. If you are confused about how you should get started on this type of notice, worry not as we are here to help. We will give you a few tips about getting started as well as writing the notice itself. Plus, we will also be giving you a few great notice examples that would give you a good look on how it looks like. Awesome, right? So you better start reading to find out more about notice samples and templates to vacate.

30-Day Notice Template

30-Day Notice to Landlord Template

30-Day Termination Notice to Download

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Size: 128 KB

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30-Day Notice of Cancellation

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  • PDF

Size: 460 KB

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30 Day Notice to Quit

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Size: 47 KB

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30-Day Notice Letter of Termination of Tenancy

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Size: 15 KB

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Writing the 30-Day Notice

Just as you give great importance to sorting and packing away your clothes or tearing down the decorations you have in the property that you have leased, you have to remember that you still have to start writing your notice letter. You have to put into mind that you have to put as much effort to writing your letter the way you put effort into sorting what you keep, donate, and throw in the bin before leaving the property.

Before you start drafting your very own 30-day notice, you have to be aware of the clauses that are stated in the lease agreement form that you signed with regards to delivering the notice and what type of notice you should be sending to the landlord depending on the type of tenancy that you currently have.

However, regardless of the type of tenancy that you have, writing the notice to your landlord should not be such a daunting and challenging task. Here, we will break everything up into sections to ensure that it will be easier for you to understand how to easily write that notice letter.

1. Review Your Lease Agreement

  • Review the type of tenancy that you have with the landlord. Before anything else, you have to make sure that you know the type of tenancy that you have with your landlord. You can personally ask the landlord or refer to the generic rental agreement that you have signed before starting to rent the property. Verify whether your lease is the month-to-month —a type of lease where tenancy agreements are renewed on a monthly basis—or a fixed-term lease—a type of lease where a tenant has to stay for a fixed period of time ranging between 6–12 months.
    • Take note of the clauses regarding termination stated in the agreement. More often than not, a lease agreement contract would usually have termination clauses included not just for the protection of the landlord but for your own protection as well. However, there are sample agreements that do not discuss termination clauses. For these instances, you can refer to your state laws and check what the proper protocols are when it comes to giving a notice regarding lease and rentals. Should there be a section in your lease contract template dedicated for this, you have to make sure that you read through this part of the contract very carefully. The termination clause would often discuss.
      • Whether there is a need to provide a two-weeks notice or any type of notice when deciding not to renew the lease; or
      • If there is a need to provide notice, the minimum amount of time you would need to provide such notice.
  • Take note of other clauses such as the delivery clause. Your notice is basically a legal and official document, so it needs to be delivered appropriately. If there is a delivery clause in the agreement template, you should follow it accordingly. However, if there is none stated, you can follow the laws of your state. Delivery options are typically
    • In person,
    • Via registered mail,
    • Via email, or
    • In person.

2. Writing the Notice Letter

To give you a good idea about notice writing format, here are a few things that you should remember:

  • Make sure that you properly address your letter to your landlord. Include the full name of your landlord, the name of the property (if any), the complete address, and the contact details. These information can be found in the agreement. Otherwise, should you be unsure about how you should be addressing your landlord, give him/her a quick call to ask about these details. You can also like rent notice samples.
  • Include the date when you wrote the letter. The date of your formal letter will usually be found after the address of the landlord. This can either be the date when you plan to send the letter or the date when you wrote the letter. Just make sure that you send your letter with ample time before your proposed vacate date.
  • Let your landlord know what the purpose of your letter is. You can do this by plainly being straightforward in your notice that you no longer wish to renew the lease that you have with the property. There is no need for you to be all dramatic with the introduction of your notice. You can simply state,
    • “I, [Name of Tenant], would like to inform you that I will no longer be renewing my lease for [Name of Apartment or Property]. This letter serves as my 30-day notice starting from the date stated at the top of this letter.”
  • State the dates when you plan to vacate. This is one of the most important details in your notice that should never be overlooked. This is most especially true if the 30-day notice you are sending does not start at the date when the letter was written/sent/received. Your proposed vacate date can be exactly on the date when the lease would be up or it can be on a later date. However, it is okay for you to vacate the property before the date you have stated in the notice. The date on the notice mainly serves as your deadline and it also gives the landlord ample time to prepare or look for someone else to lease the property. You can also like 30 day eviction notice samples.
  • Ask for refundable finances. If you have made any advance deposits and security deposits before you started leasing the property, you can respectfully ask for these. If it was stated in the agreement that any deposits or excess in deposits made will be forfeited regardless of whether you will be extending your lease for a few days or not, then you can skip this part.
  • Let your landlord know where you will be staying. It would be best that you include in your sample letter where you would be staying after vacating his/her property. This way, he/she would know how to get in touch with you. Plus, should there be mail or packages that arrive for you, your landlord will know where to redirect the package or mail. This will also be the address where any refundable cash or deposits will be sent.
  • Make a duplicate copy of your 30-day notice. After drafting, reviewing, and editing your 30-day notice, make sure to make multiple copies. It would be ideal to have one copy for yourself, one copy for the landlord, and one extra copy. This way, should there be any dispute or should any problem arise with regards to the lease, you can show this document as proof. You can also like renewal notice samples.
  • Sign your notice letter as well as the copy you made. Make sure that you sign your letter. Allocate a space below the letter as an acknowledgment receipt to be signed by your landlord. This will help to seal the deal and ensure that the parties involved have agreed and understood that the lease will not be renewed any longer.

3. When to Send Your 30-Day Notice

  • Choose when you will be sending your notice to your landlord. Keep in mind that your notice will only start once the landlord knows of your notice plans to vacate. You can immediately send the letter once you are done writing it.
  • Choose the mode of delivery that you feel is appropriate for your setting. Consider the fastest and easiest way of sending the notice. Your landlord may also prefer that the notice be sent in person or via registered mail to make it more official. Do not hesitate to ask if you feel unsure about your landlord’s preferred mode. You can also like two weeks notice samples.
  • Make sure to move out on the date you have stated in your notice. You have stated in your letter that you will be vacating the premises on a specific date. As a good tenant, you should keep your promise and be out of the property on or before the date.

30-Day Notice Request to Cancel

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Size: 95 KB

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30-Day Notice to Terminate Lease

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Size: 5 KB

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30 Day Notice of Rental Termination

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  • PDF

Size: 111 KB

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Fillable 30-Day Notice

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Size: 280 KB

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Business 30-Day Notice

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  • PDF

Size: 178 KB

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30-Day Notice to Quit

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  • PDF

Size: 48 KB

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There you have it! We have successfully presented to you a quick breakdown of how you can make a 30-day notice. You can get started on that free notice samples and templates of yours. It may take you a few drafts and a few revisions to ensure great quality. Just remember that nobody gets it right the first time, so just take a deep breath and continue with what you are doing.

If you are feeling just a bit conscious about what you have written, you can always ask a friend for help by giving you a few helpful suggestions to your notice. Good luck and have fun at your new place!

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