When you plan to go somewhere or want to organize an event then it is important to know where you want to go or what you want to do. Therefore, every plan needs an itinerary which is a detailed list of schedules and arrangements. To learn how to create an itinerary and how essential this document is, read more about it below.

When you plan to go somewhere or want to organize an event then it is important to know where you want to go or what you want to do. Therefore, every plan needs an itinerary which is a detailed list of schedules and arrangements. To learn how to create an itinerary and how essential this document is, read more about it below.

50+ Itinerary Samples

1. Vacation Itinerary Template

vacation itinerary template

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  • MS Word
  • Google Docs

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2. Meeting Itinerary Template

meeting itinerary template

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  • MS Word
  • Google Docs

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3. Holiday Itinerary Template

holiday itinerary template

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  • MS Word
  • Google Docs

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4. Birthday Itinerary Template

birthday itinerary template

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  • MS Word
  • Google Docs

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5. Beach Wedding Itinerary Template

beach wedding itinerary template

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  • MS Word
  • Google Docs

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6. Weekly Itinerary Template

weekly itinerary template

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  • MS Word
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7. Business Travel Itinerary Planner

business travel itinerary planner

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  • MS Word
  • Pages
  • MS Excel
  • Numbers

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8. Vacation Itinerary Planner Template

vacation itinerary planner template

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  • MS Word

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9. Free Business Meeting Itinerary

free business meeting itinerary

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  • MS Word
  • Google Docs

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10. Free Birthday Party Itinerary Template

free birthday party itinerary template

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  • MS Word
  • Google Docs

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11. Free Holiday Itinerary Template

free holiday itinerary template

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  • MS Word
  • Google Docs

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12. Free Business Travel Itinerary with Meeting Schedule

free business travel itinerary with meeting schedule

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  • MS Word
  • Google Docs

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13. Birthday Weekend Itinerary Template

birthday weekend itinerary template

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  • MS Word
  • Google Docs

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14. Free Professional Business Travel Itinerary Template

free professional business travel itinerary template

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  • MS Word
  • Google Docs
  • Pages

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15. Simple Road Trip Itinerary Template

simple road trip itinerary template

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  • MS Word
  • Google Docs

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16. Itinerary for Battlefields Bush Beach

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  • PDF

Size: 1 MB

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17. Family Holiday Itinerary

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  • PDF

Size: 35 KB

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18. Commissioners Meeting Itinerary

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  • PDF

Size: 277 KB

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19. Luxury Included Vacation Itinerary

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  • PDF

Size: 7 KB

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  • PDF

Size: 93 KB

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21. Social Studies & Science Weekly Itinerary

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  • P?F

Size: 75 KB

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22. Basic Vacation Itinerary

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  • PDF

Size: 87 KB

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23. Academy Weekly Itinerary

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  • PDF

Size: 110 KB

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24. Beach Drive Itinerary

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  • PDF

Size: 301 KB

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25. Formal Birthday Itinerary

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  • PDF

Size: 79 KB

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26. Basic Travel Itinerary Planner

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  • PDF

Size: 7 KB

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27. Evaluation Trip Itinerary Planner

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  • PDF

Size: 111 KB

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28. Travel Trip Itinerary Planner

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  • PDF

Size: 103 KB

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29. Beach Bus Route Itinerary

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  • PDF

Size: 415 KB

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30. Birthday Tour Daily Itinerary

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  • PDF

Size: 335 KB

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31. Mock Itinerary

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  • PDF

Size: 99 KB

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32. Formal Travel Itinerary Planner

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  • PDF

Size: 183 KB

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33. Academic Program Itinerary

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  • PDF

Size: 30 KB

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34. Itinerary Ideas Golf Holiday

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  • PDF

Size: 3 MB

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35. Travel Itinerary Project

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  • PDF

Size: 73 KB

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36. Student Travel Itinerary

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  • PDF

Size: 140 KB

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37. Sample Meeting Itinerary

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  • PDF

Size: 49 KB

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38. Sample Trip Itinerary Description

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  • PDF

Size: 87 KB

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39. Spa and Wine Vacation Itinerary

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  • PDF

Size: 91 KB

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40. Printable Travel Itinerary Planner

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  • PDF

Size: 97 KB

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41. Course Itinerary

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  • PDF

Size: 85 KB

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42. Standard Itinerary

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  • PDF

Size: 178 KB

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43. Formal Vacation Itinerary

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  • PDF

Size: 122 KB

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44. Vocational Training Team Itinerary

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  • PDF

Size: 100 KB

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45. Travel Itinerary Approval Form

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  • PDF

Size: 66 KB

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46. Travel Itinerary Application

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  • PDF

Size: 177 KB

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47. Group Trip Itinerary Planner

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  • PDF

Size: 74 KB

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48. Daily and Weekly Tentative Itinerary

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  • PDF

Size: 239 KB

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49. Sample Field Trip Itinerary

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  • PDF

Size: 74 KB

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50. Itinerary Letter

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  • PDF

Size: 612 KB

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51. Detailed Itinerary

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  • PDF

Size: 14 KB

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What Is an Itinerary?

An itinerary is an essential document that details a list of schedules, arrangements, instructions, and other important matters. It is widely used for leisure and business travel, and for event planning such as meetings, seminars, weddings, birthdays, and concerts. An itinerary is a very important tool used by travel agencies and event planners because this is how they ensure they’ve got everything covered and that the client is well aware of what they need to do.

How To Create an Itinerary?

Creating an itinerary may be tricky since you need to expect a number of revisions and a contingency plan or plan B if necessary. However, all you need is research, patience, and determination to successfully create an itinerary. Here are several steps to help you create a well-crafted itinerary.

Step 1: Determine the Purpose of the Itinerary

First, determine the purpose of the itinerary since this document should be able to satisfy the needs and requirements of your customer or even for yourself if the itinerary is for personal use. For example, designing a travel itinerary for a business trip can be very different from a vacation plan. Therefore it is crucial to know what the itinerary is for and to ensure that all requirements are met.

Step 2: Research

Whether you are preparing a personal vacation itinerary or a meeting itinerary it is important to do your research. The research entails looking for a hotel or venue, checking the meal plan, forecasting the weather conditions, transportation, and many more. You need to gather the right information so you are able to move forward with the plan.

Step 3: Create a Schedule

Prepare a detailed schedule for each day. Include the time, date, and list of activities in chronological order. With that, you will be able to determine if everything you have planned for that day is feasible to do.

Step 4: Expenses

Although not mandatory some itineraries especially those used for travel may include the expenses such as entrance fees, hotel and flight rates, meals, and other recreational activities. The purpose of including the cost is to determine how much travel budget is needed.

Step 5: Double-check and Review

Lastly, make sure to double-check the document and see to it that you’ve got everything covered and all information matches you or the client’s requirements. A thorough review will help you spot discrepancies giving you enough time to change or look for an alternative.

FAQs

Why is an itinerary important?

An itinerary is important because it serves as a reference for every event or travel plan, making sure that everything is covered and maximizes time and effort.

Is an itinerary the same as a booking?

Both documents may have a few similarities but a booking is a confirmation of flight, hotel, venue, or activity whereas an itinerary is just a detailed schedule of a particular arrangement or plan.

How long is an itinerary?

There is no mandatory length for an itinerary however this should depend on event or travel requirements.

An itinerary is a useful document that helps you thoroughly prepare for an upcoming travel or event. It serves as a reference to ensure you are right on track. To get started, download our free itinerary samples to make it easier for you to prepare this document.

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