Part of the cycle of employees’ time in a company is the time when they leave their companies to pursue growth opportunities, focus on their personal lives, or experience change. For employers, sometimes need to let their employees go due to a number of reasons. Either process is difficult for employers since they need to look for a new employee to replace the resigning employee and it is awkward to break the news to their employees that their services were no longer needed. Whenever a resignation or termination might happen in your company, you must know the appropriate steps to do. When an employee resigns, you need to know what to do. Read the article to find out how to make an employee termination checklist.

10+ Employee Termination Checklist Samples

1. Employee Termination Checklist Template

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2. Restaurant Employee Termination Checklist Template

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3. Employee Pre-Termination Checklist Template

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4. Supervisor Employee Termination Checklist

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5. Employee Termination Checklist

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6. Sample Employee Termination Checklist

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7. Standard Employee Termination Checklist

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8. Employee Termination Transferring Checklist

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9. Employee Voluntary Termination Checklist

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10. Printable Employee Termination Checklist

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11. Employee Termination Exit Checklist

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What Does Termination Mean?

Employee termination or separation or resignation is an employee’s departure from their job and the company they are working in. Termination has a variety of meanings; it can be that an employee is voluntarily leaving a job, or the employer is dismissing their employees.  According to SHRM, the average annual overall turnover rate in companies or organizations is 19%.

How to Create an Employee Termination Checklist

Read the following tips below to guide you on the processes you need to put on your offboarding employee checklist. This will serve as your standard procedure whenever an employee leaves the company for good.

1. Hold a Conversation With Employee

Regardless of the fact that the employee is quitting your company or you have to inform them that their time in the company is only up to a certain date, it is best to have a private conversation with them. This will give you the time to discuss the matter and express your thoughts. Talk to the departing employee about the next steps in the process, such as the events that will take place on their last day, their responsibilities, and an exit interview.  Ask your employee to wrap up their work during their remaining time.

2. Collect Company Property From Departing Employee

When the day of the resigning employee arrives, collect any company property they are using such as a car, computer, phone, card, keys, ID card, access card, or anything else you provided. You also need to remove their access to the company’s facilities and network. Remove their accounts in your database so they can no longer access your system and no longer receive updates, messages, and calls from your colleagues or clients.

3. Process Any Paperwork

You also need to distribute some forms to them regarding their benefits, health insurance, and other plans they receive from your company. It should inform them of their current status and explain what would happen to those once they leave the company.

4. Conduct an Exit Interview

Conducting an exit interview is usually done on the employee’s last day. Make sure to do this before they officially leave your company since this is a crucial part of the offboarding process. The exit interview can be done with you, the employer, and with the Human Resource (HR) Officer, or just simply with HR only. The exit interview consists of asking questions about the employee’s tenure at your company, their views about your management, their colleagues, and the company in general. This is also the time when you will give them the final instructions regarding their last paycheck and the benefits they will receive.

You should then inform your other employees, such as the people working in the same department of the departing employee and the payroll officer to let them know the necessary things to do once the employee has left the building such as transferring the workload to other employees and processing their last paycheck. If the departing employee is handling clients only assigned to them, let the clients know that they are leaving your company.

5. Update Your Records and Distribute the Last Paycheck

Once the employee has officially left, update your records. The departing employee must be removed from the payroll list once their final paycheck has been given. Keep some of the records regarding their performance review, especially if you have terminated an employee.

FAQs

Can you get fired without any warnings?

Unfortunately for employees, it is possible for employers to fire them is not illegal however, employees can contest this decision. Employers rather notify the employees they’re letting go and tell them the reasons that led them to decide to fire their employees to avoid friction with their upset employees. On another note, employees can quit their jobs anytime with or without a reason.

What are grounds for dismissal?

The following are the common reasons for dismissing employees: misconduct, incapability of delivering their tasks, and job position are no longer needed.

What to say to an employee who quits without notice?

Employees quitting without notifying their employers are a hassle for the company. Employers must stay calm and not take the situation personally. Act accordingly by following company protocol, and discuss future plans with their co-employees. Employers can also try to reach out to the resigning employee to ask for clarifications and settle any responsibilities that the employee has left behind.

Employee termination may not be an easy job to handle every time an employee leaves, but it is advisable to always follow the right process of employee offboarding to avoid complaints or complications that could escalate having you and your employee cut off ties with each other. To help you create your own employee termination checklist, download the free sample checklists templates above.

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