FREE 10+ Internship Contract Agreement Samples in MS Word | Google Docs | Apple Pages | PDF

1. Names of the Parties Involved: State the complete names and other necessary information about the parties involved in the contract. Give a title as to who is the “intern” and who is the “employer” who will guide the interns during their work in that company.
2. Duties and Job Title: The contract should also state what job the intern is responsible to do and what duties and responsibilities they need to do to do their job.
3. Dates of Employment: State when the intern will start on their job. State also how long will they be employed in the company and when they will end or complete their internship hours. To avoid ambiguity, include an end date in your contract.
4. Work Details: Include information as to how many hours of work they will render, what schedule will their work be, and where they will be assigned.
5. Remuneration Details: Include details of whether or not the internship is paid or not. This is important to include to avoid miscommunications and expectations. If the intern is paid for their work, state how much the rates will be and how it is paid to them.
6. Holidays: State all regular and special holidays that your company observes. State your rules regarding holiday work.
7. Leaves: Just like a regular employee, you need to lay your ground rules regarding absences and leaves. State your rules regarding a vacation or sick leaves and inform them regarding paid leaves as well.
8. Grievance and Disciplinary Procedure: To make sure your interns do their job well and behave appropriately, you also need to lay out the ground rules regarding disciplinary regulations that they should observe.
9. Staff Handbook and Employment Policies: Since you will be treating them just like regular employees, you also need to let them be aware of the staff handbook where your company protocols are located and your employment policies as well to let them know more about your company and how it functions. It helps to let them know the environment they are working for even for a short time to help them adjust and get used to your company’s culture.
10. Confidential Information and Data Protection: You also need to state your confidential terms and conditions to your interns to prevent them from leaking sensitive information anywhere outside your company.
11. Other Governing Laws: State other necessary employment laws that need to be included in the contract.

FAQs

Once you’re done drafting the contract, review its contents first; get rid of spelling or grammatical mistakes, and make sure all the details in the contract are accurate. Once the contract is finalized, present it to the intern and encourage them to read and discuss the contract with you first before you both sign it. All their concerns must be addressed first before they begin their internship. To help you get started making the contract, download our free sample templates above to use as your guide!