The number of times a person attends a meeting depends on his role in the organization. According to Muse.com, middle managers use 35% of their working hours attending meetings, while the upper ones consume 50% of their time. But, even if a meeting gets an allotted time of an hour per day, or 5 minutes, it will not matter if there is no meeting agenda prepared on hand. So, before you host the next meetings, make use of our strategy meeting agenda sample templates now!
FREE 10+ Strategy Meeting Agenda Samples
1. BOD Strategy Meeting Agenda Sample
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3. Initial Strategic Planning Meeting Agenda
4. Strategic Planning Session Agenda
5. Strategy Meeting Minutes Agenda
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7. Strategy Discussion Meeting Agenda
8. Strategic Planning Agenda Sample
9. Monthly Strategic Meeting Agenda
10. Sample Systematic Planning Meeting Agenda
11. Exploring Program Planning Meeting Agenda
What Is a Strategy Meeting Agenda?
A strategy meeting agenda is a document that secretaries make to record and list what to discuss during the strategy meeting. It will have the date and time of the meeting, the main subject of the meeting, the subtopics, list of meeting attendees, and the questions to tackle.
How to Make a Strategy Meeting Agenda
Getminute.com detailed that an estimated $37 billion gets wasted by businesses on ineffective meetings year by year. Now, would you want that same amount range to be a part of your business loss? Well, of course not! That’s why we have a few tips below that you can consider as you make a strategy meeting agenda for every meeting that your company will have:
1. Be Mindful of the Time Allocations
The strategy meeting agenda examples above show that it’s essential to allocate time, or maybe minutes, for each part of the meeting. This allows the participants and the host to use their meeting time wisely. But, when marking or allocating time, you should be mindful and realistic of it. Keep in mind that it’s better to overestimate the number of meeting minutes a topic will take than to underestimate and run out of time during the meeting.
2. Collect Suggestions and Concerns
An effective strategy meeting is where concerns and issues get addressed. But, how will you know what those are if you won’t get the thoughts of the participants or attendees of the meeting? That’s why you should collect their suggestions, concerns, issues, as well as what they want to talk about during the meeting. If their suggestions are not related to identifying strategic implementation plans in the company, then just list their suggestions at the last part of the agenda. By doing this, you’ll be able to have another list of topics that you can discuss after the main subject of the meeting gets resolved.
3. Put Questions in the Agenda
Questions are better to have than mere statements, especially when you want your meeting attendees to cooperate. By asking questions, you’ll be able to get their varying reactions, reasons, and points-of-views. Also, make sure that each question gets listed after the discussion of its related topic.
4. Include Preparation Instructions
How the meeting attendees and the rest of the board meeting committee will prepare for the strategy meeting should be on the agenda. This includes the things to bring, such as pens, notepads, and laptops, or maybe a fully answered meeting questionnaire. You can state the instructions at the topmost part of the agenda so that you can inform your attendees.
5. Review Your Agenda
Reviewing your strategy meeting agenda will help you see and identify if there are errors and mistakes that you have to correct ahead of time. Remember, your meeting agenda is your guide throughout the meeting, so errors are not welcome.
Do I really need a strategy meeting agenda?
Yes, you need a strategy meeting agenda for every meeting or meetups that you are going to host in your organization or company. Think of yourself as a pirate who wants to find a treasure chest, which in this case, is the solution to your problems with business and retail strategy. How would you find the treasure without a well-drawn map? Well, it would take you a lot of time. That’s why you need a meeting agenda because it’s the map that lets you address solutions to find your treasure chest or creative strategies.
What are the benefits of using a strategy meeting agenda?
Some of the benefits include proper discussion and collaboration about the subject on hand, specifically, establishing a strategy plan. Also, the agenda helps in keeping track of time and using the most of it productively. It also allows the meeting host or organizer and the meeting attendees to prepare for the meeting since the meeting’s timeline and content are already on the agenda.
Is there a particular format to follow when drafting and making a strategy meeting agenda?
There is a common and basic meeting agenda format that companies and organizations often use; but, it does not mean that it’s the standard. Nonetheless, the format includes the title of the document which is “strategy meeting agenda” and the classification of meeting, the meeting’s time, date, and venue, and then the contents of the agenda.
Getting off the actual relevant topic of a meeting is common, according to bizjournals.com or The Business Journals’ “Ways to Prevent Boring and Ineffective Meetings” article. Aside from having an unintended time-consuming debate about nonrelated topics, it also lessens the productivity of the attendees. So, choose now from our strategy meeting agenda samples above to begin making an agenda that will transform boring meetings into creative and effective ones.
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