A meeting is a gathering of people to discuss one or more topics. Important topics are discussed in meetings, and the members often make or announce their decisions in meetings. A meeting schedule is set and disseminated through a meeting memo. The announcement is made ahead of time to ensure that members can find time to attend the meeting. For those who can’t make it due to unforeseeable circumstances, meeting minutes are recorded. Let’s get to know a little more about meeting minutes and determine why they are necessary.
What Are Meeting Minutes?
Ever wonder why there’s always a secretary during a meeting? Well, that’s because there must be somebody to write the meeting minutes. Meeting minutes are also known as minutes of the meeting (mom). Multiple topics are discussed in a meeting, and everyone present participates in the discussion. What has been considered is all written and recorded in the minutes of the meeting. This is the task of a secretary, but somebody within the group who is present during the session can also do it. They follow a prescribed meeting minutes format so that all the necessary details are not overlooked.
Have you seen the minutes of a sample business meeting before? The usual meeting minutes format includes a board meeting agenda for the higher-ups or a team meeting agenda for regular employees. Aside from keeping a record of the meeting discussion, meeting minutes are also used to inform those who were not present during the meeting. Those who attended the meeting are required to sign the meeting sign-in sheet usually before the start of the meeting. After the meeting, the minutes of the meeting are rewritten, printed, and distributed to all involved.
Writing the minutes of the meeting seems impossible. Imagine having to write the meeting details per minute? Meeting minutes may be a written record of the details of the meeting, but it doesn’t mean every minute of it. Minutes here refer to “minutes” (read as my-newt), which means small. The term minutes was possibly derived from minuta scriptura, a Latin phrase which literally means small notes. Writing meeting minutes is taking down small notes about the highlights of the meeting. Com to think of it, it’s not that bad at all.
10+ Meeting Minutes Samples
Writing meeting minutes? Here are sampes that will help you learn and become familair with writing meeting minutes. These samples are simple and easy to undertsand so you’ll definitely find it useful.
1. Meeting Minutes Samples
2. Basic Meeting Minutes Template
3. Meeting Minutes Checklist Sample
4. Standard Meeting Minutes Sample
5. Meeting Minutes Recording Form Template
6. Minutes of Meetings Sample
How to Write Effective Meeting Minutes Quickly and Easily
As the assigned secretary of the meeting, you have to write fast and be quick to pick up important details of the meeting. You can master this skill with lots of practice, but it may take some time. Well, there’s another way of writing effective meeting minutes with the writing speed you have now. The steps below will teach you how.
Step 1: Prepare a Meeting Minutes Template
You can jot down the minutes of the meeting if you make a template ahead of time or use a ready-made template. There are free meeting minutes template or project meeting minutes template available online that you can download. Using a template allows you to write faster and helps you focus on the details.
Step 2: Know the Meeting Agenda
If you know what the meeting will be about, then you can label parts of the template. You’ll have an idea of what will be discussed in the meeting, which makes it easy to identify important details of the discussion.
Step 3: Write down Known Details
Details about the meeting that you already know include the meeting agenda; the meeting date, time and place; the excerpts from the previous session for reference, etc.
Step 4: Compose the Summary Right After the Meeting
Start writing the summary of the meeting based on your notes immediately after the meeting. It is essential to do this right after the meeting because the discussion is still fresh in your memory. As a result, the details will be more accurate and reliable.
Step 5: Print and Distribute Copies of the Meeting Minutes
Proofread your work, and check for spelling and grammar errors. Print enough copies of your final work and distribute it to all who are involved in the meeting, especially those who were not present.
7. Meeting Minutes Cover Sheet Template
8. Faculty Meeting Minutes Sample
9. Board Meeting Minutes Template
10. Project Meeting Minutes in DOC
11. Active Meeting Minutes in DOC
Writing accurate meeting minutes is a skill and honing it takes time. In addition to practicing this skill, studying samples and doing advance research on related meeting topics will hasten your time for mastering the skill. That is why you should take advantage of the available meeting minutes samples whenever you can. And you can start here!
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