A rental application is a lot like a job application. Interested applicants need to show and prove to the landlord that they are socially and financially stable and that they can be reliable renters. 

Most rental verification processes are done with the aid of a Rental Application Form. Through the information they have obtained from the form, landlords will be able to run credit checks on the applicant, check if he has a criminal record, verify his source of income, and check with current and previous landlords. 

Sample Rental Application for Background Check

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Background Check for Rental Property in PDF

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Apartment Rental Background Check Example

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Rental and Background Check Application to Download

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Basic Rental Criminal Background Check

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How to Properly Screen Your Tenants

Every landlord’s biggest concern is how to guarantee that they are able to accept good and quality tenants who can pay the rent on time, keep the rental unit in good condition, and will not disturb the neighborhood’s peace. Screening tenants allows landlords to accept candidates who have those exact qualities.

Tenant verification or rental background check is the process of finding out everything there is to know about a potential tenant by using their provided information to conduct background checks on criminal records, credit history, tenancy background, and stability of their employment.

Using a Rental Application Form is the best line of defense against irresponsible tenants because it allows you to collect data that you need to conduct a rental background check. Rental applications should require an applicant to provide the following information:

  • Personal Information
    Personal data pertains to the applicant’s name, date of birth, Social Security number, driver’s license, address, and contact information.
  • Employment History and Source of Income
    Here is where applicants provide a list of their current and previous employers going back to at least 5 years as well as their salary information.
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Printable Rental Background Check Consent Form

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Rental Background Check Authorization Form

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Criminal Background Check Consent for Apartment Rental Form

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  • Rental History
    This section of the application form requires your applicants to provide details about their previous and current landlords—going back to at least 5 years, as well as their contact details.
  • Consent Clause
    In order for you to conduct background checks, credit checks, and rental verification legally, you must first include a consent clause in your application form. This way, proper expectations will be set between you and the applicant and you will not be sued for invasion of privacy. Take note laws pertaining to conducting tenant verification vary from state to state. Not all states permit landlords to conduct checks on an individual’s criminal record or to run credit checks.

Rental verification should always be a process practiced by landlords in ticking off the boxes for a qualified renter or a potential applicant. If an applicant has the habit of breaking a lease, being evicted, or sued for property damages, it is best to decline their application to avoid a tedious and hassling road of having to deal with a problematic renter that could affect your finances in the process.

Download our Sample Rental ApplicationsSample Forms, and Month To Month Rental Agreements to help you through the screening process and to keep your rental documents more organized.

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