One can explain a process through writing paragraphs, but showing the flow of a procedure through a chart would be better. Graphic presentations make it easier for people to comprehend information, especially complex ones. One type of chart you may be familiar with is a flowchart. Thanks to Frank and Lillian Gilbreth for introducing the concept of documenting business processes in a more understandable and efficient manner. These industrial engineers introduced the process flowchart in the 1920s. And up until today, organizations and individuals still make use of the said diagram.
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What Is a Flowchart?
A basic flowchart is a series of lines and shapes representing the steps involved in the completion of a particular project. This material makes it easier for the viewers or readers to comprehend a systematic procedure since the flowchart symbols set forth a clear direction. Moreover, a business process flowchart helps team leaders convey to their members the correct order of tasks to make sure that they are on the same page in accomplishing a goal.
How to Make a Flowchart
A sample process flowchart is quite easy to make with the help of a flowchart template or an online flowchart creator. However, it is best if you learn how to create a flowchart for yourself or your organization in case you don’t have the resources previously mentioned. Don’t worry! It will be hassle-free if you follow the steps provided below.
1. Know Your Flowchart
Note that there are different flowcharts design examples that serve different purposes to organizations and individuals. That is why you have to know what information, process, or workflow you would like your diagram to depict so that you can determine the right flowchart to create.
2. Be Familiar with the Symbols
Now that you know what type of flowchart to create, the next thing you will do is familiarize the symbols used in its design. It would not be right to use random shapes in your diagram, for it might confuse the readers. Also, make sure that the shapes and the spaces between them have identical measurements. This way, the end product of your design will be organized.
3. Use Fewer Words
The primary purpose of a flowchart is to simplify the explanation of a complicated process. That said, the diagram would lose its purpose if you write long sentences to expound the concept further. The arrows and shapes should be enough for the viewers to understand the flow of the procedure. Just make sure that you write the appropriate label for each.
Before you present the flowchart to your teammates, see to it that our design will fit into one screen or page. Doing so eliminates confusion on the part of the viewers. It is also crucial to review the content of the chart, for errors might hinder your team in reaching the goal. Lastly, save the file and send it to the people involved in the carrying out of the tasks.
What is the use of a flowchart?
A flowchart is beneficial in various fields because of its capability to provide a solution model for a problem. Aside from helping individuals understand the flow of a process, this material also allows the viewers to have a clear idea of the consequences of their actions as depicted on the material. People also make use of a flowchart in programming, project management, and designing.
What are the basic symbols of a flowchart?
As mentioned beforehand, a flowchart makes use of different symbols. Some of these are:
- Oval – represents the start or end of a process
- Rectangle – represents the tasks to accomplish
- Arrows – represents the flow
- Diamond – represents a yes/no decision
What are the three common types of flowchart?
The three common types of flowcharts are process flowchart, data flowchart, and business process modeling flowchart.
One thing that hinders us from accomplishing a particular goal is the complexity of the process leading toward the target. And in some instances, it is exhausting to explain the procedures to your team over and over again. During these times, the best action to take is to illustrate the process using a flowchart. This way, your team can be more efficient in working towards a specific goal. You can either create a flowchart from scratch, which may take a lot of time or make use of our templates and sample documents so you can finish your design in an instant.
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