Holding a meeting without an agenda is like driving to a destination for which you have no GPS. The tendency is you could take wrong turns or go in circles before reaching the area, only to find out that the whole time there was a much easier and quicker path that you could have taken.
A meeting of a group of people, when uncontrolled, can take turns too for just about anything. Despite having a clear destination, which is the meeting’s objective, an unplanned meeting can become very messy and confusing. Map out how you intend to get to every meeting’s objective with these Meeting Agenda Samples.
Sample Meeting Agenda Format
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Agenda has Latin origins. The very word itself translates to “things that must be done.” An agenda outlines all these things. It enumerates steps to be taken and fulfilled toward reaching an objective in mind.
An agenda may be used for a variety of reasons, as with these 9+ agenda format samples.
It could be for very personal goals like these Daily Agenda Samples, or for office activities like these Conference Agenda Samples. You could have a weight loss number in mind, or your office work could be full for an entire week. Whichever the case, drawing up an agenda will definitely help you tons.
The most frequent use of an agenda, though, is at the workplace. It guides countless meetings, regardless of the purpose. This is because merely having a meeting’s objective, and a time frame for which this objective could be met, can get very unproductive. Participants could end up discussing anything that is brought up, and could steer so far away from the exact purpose of the meeting. An agenda seeks to address this.
The Basics of Making an Agenda
Take out a pen and paper or your laptop, and create an agenda for your goal in mind or the purpose at hand. For a meeting agenda, in example, yours should indicate the following:
- The title. The very purpose to your meeting should always begin any agenda.
- The objective/s. This should be followed by a statement of the reasons why you are having a meeting.
- The setting. Indicate the location, date, of your meeting for reference. Also specify the time that it should begin, and the time that you expect it to end.
- The participants. List the people involved or the people that will take part in the discussion.
- The activities. This is then the body of your agenda. List down points to be covered or steps to be taken. The usual practice is to enumerate these according to which should be accomplished first.
- The schedule. So accordingly, specify the time frames that you expect to settle the points on your list.
You could opt to write these details in the most straightforward manner, or you can put these into a matrix or into tables.
Conference Agenda Format
Printable Daily Agenda Format
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Event Agenda Format
Always let your agenda guide your activities. At the same time, though, allow some room should unexpected circumstances arise. A new idea, in example, may be brought up that was not on your agenda. Stick to yours as much as possible, but have some flexibility with it too.
For bigger gatherings, see Event Agenda Samples.
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