According to Workable.com, one of the most popular company policies nowadays is the social media policy, followed by work-from-home policies and equality policies. All those policies mentioned above aim to protect the company, its brand, its clients, and its employees. On the one hand, organizations and institutions also have policies, especially for protecting its members and keeping trade secrets. Nonetheless, making policies can be a daunting task, be it in the business field or not. That’s why we are here to help you out as we give you our free policy samples below! Just choose, click the download button, and you’ll have your sample at your disposal.
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What Is a Policy?
A policy is a set of rules and actions that an organization or company mandates. It guides people to know what to do and what not to do as they participate in a company’s activities, including getting employed or volunteering in it. When there’s no policy in place, a company or organization may not be able to impose corrective action, liability, and proper discipline.
How to Establish a Policy
Sets expectations, mandates accountability, ensure compliance, helps defend claims, and informs people are the 5 key reasons why having policies are important, according to HRdaily. And although setting policies limits a person’s movements, having it is more beneficial, especially when maintaining the organization’s objective, morals, and brand. So, follow the tips below to begin establishing policies now:
1. Ask Why
Knowing why you are making the policy will help you focus on it, and make the rules to meet your reason. Also, asking why will help you avoid policy redundancies. For instance, you want to have an attendance management policy, but you already have a general policy in your company. So, why would you want another one? Well, the answer would be because you want to have rules that address how your company can deal with inaccurate attendance records.
2. Know Who
Making policies for a company or organization is different from just setting rules for yourself. Why? Because there’ll be people who will be affected by the policies. So, you must identify those people so you can make a policy that benefits and helps them. Such as, if you are going to create a social media policy, then the ones who will get involved and affected will be your social media managers and employees. While, if you’re going to make contractor management policies, then only those who deal with your contractor clients will be affected by the rules.
3. Follow the Standards
Yes, you can be creative in informing people about your policies, but when it comes to making and plotting a policy manual for implementation, you must follow the standards. In specific, you should organize your policies in a standardized and categorized manner. You can start with a category label, then the list of titles of the policies, then subheadings if you want to add some and the policies’ explanations.
4. Get Some Ideas
There are many different types of policies, as there are many kinds of problems. So, for your policies to be accurate to your organization’s issues and problems, you must brainstorm with your members. Let them speak out, get their ideas, and choose which fits and addresses the problems directly. But, only listen to those who are experts in the subject, such as asking your accountant about what to put in a monetary policy, and your event organizers about fundraising policies.
Is it really a necessity to have policies in my company?
Yes, policies are necessary unless you want your company members and employees to do their own thing based on their preferences, not for the welfare of your company’s brand. For example, one of your employees has been misbehaving in public while using your company’s name as his excuse; don’t you want him apprehended in that? Of course, you do! And that’s why you will create a corporate social responsibility policy and other rules to make sure that the same situation will not happen again.
How often should I review policies?
The frequency of when to review policies depends on your company or organization. Some prefer to make updates annually, while others will only change the policies whenever there are changes in the corporate bylaws and procedures.
Can I state exemptions in my policies?
Of course, you can state exemptions in your policies if you prefer. But, make sure that the exemptions are specific and clear, so as not to confuse your company or organization members.
Imagine a world without rules, is it peaceful or not? Well, obviously, a world without rules can be confusing and dangerous. And that’s why there are policies everywhere, including in your company and organization. So, start making your policies today!
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