When running a company, it is important to set rules and regulations within the organization. No matter how small the business is, people who work within the company and its customers must abide by these company policies. When a company establishes a clear set of rules, both the employers, employees and customers may benefit from it. These would set the standards of how the company is being run, and make sure everyone has a safe and enjoyable environment to work on. Continue reading more about this below and learn how to prepare a company policy for your own business. If you need to get started with the policies, check out our free company policy samples that are available for download on this page.
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What Is a Company Policy?
When an employee gets hired, part of their orientation is to know more about the company’s policies. These are the different rules and guidelines that govern a business organization so that employers and employees are kept safe, regulated, and healthy as well as their customers. Companies may create their own policies while there are business policies that you may need to comply with according to the law which and is used as a guideline for federal or state regulatory requirements, legal issues, and other situations that can lead to severe consequences for employees. Without proper policies in place would lead to a chaotic and disorganized business environment where you may lose employees and customers.
Each organization has lots own set of policies and procedures and depending on the needs of the organization, rules regarding employee conduct, attendance, dress code, privacy, and other areas related to the terms and conditions of employment.
How To Create Company Policies
Creating several company policies will help foster employee wellness, and fair treatment, and ensure that a company is following laws and regulations. Employees are able to work better when a set of rules should be followed by everyone, and customers are able to trust and rely on doing business with the company. But what kind of rules and policies should you be creating for your own company. Well, there are several types of company policies that can protect the best interests of the company.
- General company policies should cover employee code of conduct such as dress code, behavior, harassment, use of technology and digital devices, discipline, warnings and etc. And policies regarding disciplinary actions, safety rules, breaks, or even smoking rules.
- Workplace health and safety policies are all about what to do in case of an emergency and how to handle unsafe materials.
- Policies that are in compliance with government rules and regulations such as the family and medical leave act, the disabilities act, the equal employment opportunity commission, or the minimum wage.
- Another set of policies you need in regards to working hours, attendance, vacation or sick leaves, and turnaround time.
These are just a number of suggested policies you can create for your company, depending on what type of business you are running you can always create more, for example, refund or return policies for retailers. Add other relevant rules that may help properly govern the company and its employees.
Once you have figured out what sort of policies your company needs, it is time to document in writing your goals for creating the policy. When possible, tell employees why you are implementing the policy. Include enough details to make the company’s position clear.
I. Research and Gather More Details
Although you have a clear view of what kind of policies you need to write down, it is still important that you do your research especially when it concerns rules that should be relevant to any government or agency mandates.
Make sure the policies you have written down are easy to understand for your employees and even for your customers–if applicable. If possible have a group of people review the written policies and gather all that feedback, so you are able to make all those necessary changes based on their reviews.
Once management has also reviewed the set of policies, then it is time to start implementing all these. And to communicate these, you can attach these to a written sheet to have your employees read and sign their signatures. Or add it into the employee’s handbook whether digitally or manually.
It can’t be helped that policies need to be changed, deleted, or modified. Whenever that happens it is important to inform everyone in the company of these changes.
Why are Company Policies Important?
Company policies give clarity on how companies should operate, provides guidance to the management and employees and most importantly it helps protect the company from issues.
Are Company Policies subject to change anytime?
If the company feels the need to change its policies, a statement should be included that it is subject to change anytime without prior notice. Whenever a change is needed, it is important to advise your employees beforehand.
What happens if you do not comply with the policy of a Company?
Depending on how grave the offense is, employees may be given written notice or sanctions. If not legal actions could be imposed especially when dealing with harassment and or anything that compromises the safety of the company or of an employee.
A company policy is essential to every business organization, it steers the company in the right direction and helps them become better at governing their employees. To make it easier for you to prepare one, don’t forget to download our templates above!
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