They want to not only help people learn more, but also get them to use what they’ve learned in the classroom in their jobs and businesses. They are interested in the programs that are directly related to the job they are doing in the office and at work in general. If they want to be good at what they do, they must be able to apply the theory they’ve learned to the real world This means that meetings need to be set up on a regular basis to see how well the learner can apply the information they’ve learned to real-life situations. Here, the goal is to make the learning transfer process, or the transfer of knowledge, happen so that people can learn from each other. Also, when there is a meeting, a minute of the meeting is made to go with the training sessions that are held. This is the same way that the meetings are important: The documentation is just as important as the meetings as they are.

People keep meeting minutes on file so that they can look back on them in the future. They include all of the notes that were taken during the meeting. As a group, they are also called minutes of meetings. In this case, it highlights the most important ideas and issues that have been covered. It also helps spread and store the content for future use. During the conference call or meeting, this is a recap of what happened. It’s written in formal language, and it shows what happened. Departments and businesses with more than a few trainees under their care all the time will find this tool very useful to have.

In addition to being a good source of information for future meetings, the minutes of the meeting can be used to help members and trainees who were at the meeting get the information they need. If you want to get a better idea of what meeting minutes look like and how they work, look at some of the examples we have below. It’s a good idea to use these sample minutes as a guide or even as a template when you write your own minutes of the meeting after you’ve gotten used to how the format works.

10+ Formal Meeting Minutes Samples

1. Formal Meeting Minutes Template

formal meeting minutes template

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  • MS Word
  • Google Docs
  • Apple Pages

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2. Formal Business Meeting Minutes

formal business meeting minutes

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  • MS Word
  • Google Docs
  • Apple Pages

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3. Formal Church Meeting Minutes

formal church meeting minutes

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  • MS Word
  • Google Docs
  • Apple Pages

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4. Strategic Quality Enhancement Meeting Minutes

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  • PDF

Size: 174 KB

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5. Formal Board Meeting Minutes

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  • PDF

Size: 170 KB

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6. Faculty Council Meeting Minutes

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  • PDF

Size: 9 KB

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7. Formal Trustee Meeting Minutes

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  • PDF

Size: 110 KB

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8. Company & Department Meeting Minutes

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  • PDF

Size: 8 KB

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9. Regular Board Meeting Minutes

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  • PDF

Size: 135 KB

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10. Small Business Advisory Board Meeting Minutes

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  • PDF

Size: 116 KB

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11. Services Committee Meeting Minutes

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  • PDF

Size: 10 KB

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What Is a Formal Meeting Minutes?

Formal meeting minutes are mostly the same as normal meeting minutes, with the exception that they have been made for training sessions. They are made up of almost the same parts. The only thing that makes them different is the material they are made of. During the meeting, these documents keep track of what was said and what happened during the training session. They also include any other important information that should be kept in mind. Tracking overall training progress, giving specifics for future training programs or sessions, and being a reliable source for future meetings can all be done with it.

In addition, it includes other important information, like the number of people who came to the meeting, the motions that were made and passed, and the votes that were cast if there was a vote on anything. It’s more like a summary of what happened than a record of every word or comment that was said during the meeting. Meeting minutes are usually written up by the secretary of the board or organization, or by someone in the management. This person usually has to do this when there is a meeting.

Elements of a Formal Meeting Minutes

They must know what their job is and how to do it right. When they aren’t sure about something, they should try to get in touch with the person in charge of the meeting or the person who teaches the class and ask for more information about it. An example of this is when voting will happen at some point during the meeting. They should find out whether or not their final total must include the names of those who voted in order to get the total. Before they start taking notes, they need to become familiar with the material that they will be recording. This will help them figure out what is important and what isn’t. These are some of the things that might be in the minutes of a meeting: In addition, it includes other important information, like the number of people who came to the meeting, the motions that were made and passed, and the votes that were cast if there was a vote on anything. It’s more like a summary of what happened than a record of every word or comment that was said during the meeting. Meeting minutes are usually written up by the secretary of the board or organization, or by someone in the management. This person usually has to do this when there is a meeting.

  • Date
    • State the exact date and time of when the meeting took place, following a proper dating format
  • Attendance
    • Make a list of the attendees of the meeting, including those who were tardy and absent
  • Motions of the previous meeting’s minutes
    • Note the general reaction or approval of the board regarding the minutes of the last training meeting. Also reflect any clarifications made or any inquiries.
  • Decisions and motions for the current agenda
    • Activities agreed upon and progress to be made
    • Steps and proceedings
    • Outcomes of the voting
    • Motions that have been raised, approved, or denied
    • New and current accomplishments
    • Details for the next training meeting such as agenda, date and time.

FAQs

What are helpful tips for taking the minutes of the meeting?

  • Use a template like the ones we’ve listed above
  • Take note of people’s attendance as they arrive
  • Create an organized list of the attendees
  • Keep track of events as soon as they happen to
  • Seek clarification when unsure or confused
  • Keep your notes clear, and easily comprehensible

What are the five SMART objectives?

Specific. Measurable. Achievable. Realistic. and Timed.

Who organizes the meeting?

Usually the president, head, chairperson of a group, or the training professional.

Minutes of a meeting are commonly considered to be crucial records, and most training organizers and supervisors look for them immediately following a session. In this way, they may give a clear record of the major issues mentioned during the meeting and aid in the dissemination of information that has been discussed at the meeting, which is especially beneficial for those who were unable to attend.

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