People who belong to a company are most likely to come and go. With every resignation letter employees submit, the human resources department must be ready to replace them to maintain a smooth-flowing business process. While several individuals are really competent for the job, companies should also give credit to the human resources department for discovering such talents. One tool that enables the HR staff to have a streamlined hiring process is an HR form. However, note that there are various types of this document. Let us learn more about it in this article.
FREE 18+ Sample HR Forms
1. Simple Notice of Job Opening Form Template
2. Employee Exit Interview Form Template
3. Employee Complaint Form Template
4. Employee Suggestion Form Template
5. Applicant Appraisal Form Questions Template
6. Restaurant Employee Performance Evaluation Form
7. Applicant Appraisal Form Evaluation
8. Free HR Complaint Form Template
9. Free HR Application Form for Reclassification
10. Free HR Interview Evaluation Form
11. Free HR Employee Complaint Form
12. HR Forms Bundle
HR Interview Evaluation Form
13. Position Request Form to HR
14. HR Employee Complaint Form
15. HR Professionals Associate Complaint Form
16. Sample HR Complaint Form
17. HR Staff Reclassification Form
18. HR Guidelines Form
19. HR Job Description Form
What Are HR Forms?
HR forms are documents used by the human resources personnel to collect essential information from both the applicants and the employees. It varies in content and purpose, depending on the need that calls for it. Moreover, employers also utilize these forms to gather feedback and process employee requests. Various types of HR forms include HR forms for new employees, HR request form, HR release of information form, HR complaint form, HR feedback form, vacation request form, leave request form, and termination form. Without these HR documents, it would be hard to keep track of everything that is happening in the company that involves the workforce.
How To Create an HR Form
Since HR documentation plays a vital role in the company, the human resources department could not avoid the responsibility of handling HR paperwork. To help you with that, you can download HR forms templates and sample HR forms we have compiled in this article. But if you want to know the process, here’s how:
1. Determine the Purpose
As mentioned beforehand, there are various types of HR forms—each with a different purpose. For this reason, you have to determine where you will use it and what information you need to gather or record. Doing so enables you to have a clearer picture of what you should and should not include in the document.
2. Use a Letterhead
Letterheads are not only for business letters. It is also beneficial to utilize them in various business-related documents, such as HR forms. This way, the ones who will fill out the form can immediately recognize your company. Make sure that the letterhead contains your company’s name, logo, location, and contact details.
3. Gather Employee Information
Whether you are creating a vacation request form or a complaint form, the first thing that should appear on it is the section to gather employee information. It enables you to know who is filing such requests or complaints so you can respond to them accordingly. As for the employee’s name, manager or supervisor, department, employee number, and the date of the filing.
4. Tailor the Form According to Its Purpose
For this step, remember the purpose of your form. Ask only the relevant details to avoid wastage of space, effort, and time. For example, if you are making a hiring form or an application form, you must not only ask about the personal details of the applicant. Gather necessary information such as the position they are applying for, the desired salary, educational attainment, and current employment.
What are the important HR documents?
While forms hold great significance for the human resources department, there are several other HR documents every business should have, including:
What paperwork do I need for a new hire?
Before welcoming the employee in a company, make sure to have these documents first:
What is the structure of an HR department?
While the human resources department in itself is part of the entirety of a company’s structure, it also has its own internal structure. Commonly, this team consists of different units for recruiting, training and development, employee relations, compensation and benefits administration, and safety and security.
There are numerous reasons why that may compel someone to work in the human resources industry. Aside from the salary, which amounted to $116 720 per year (for HR managers), being in this industry can be pretty fulfilling. It allows you to witness and foster growth and development not just in the company, but also to the employees. Nevertheless, you should also remember that part of your responsibilities is creating documents such as HR forms. Now that you know how to write one, it would be easier to accomplish the task!
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