Verifying the history of a potential tenant is very beneficial in various ways. One, it helps you, as a landlord, to get both basic and vital information about your potential tenant. This will save you from going through the hassle of not being paid on time or worrying about a non-permissible exit which would cause your real estate and rental business no good. Next, you get to establish yourself as a trustworthy landowner to your tenants as they can see how meticulous you are when it comes to business. With a rental verification form, you can get all the information you need, plus it helps you keep track of your tenants efficiently.

5+ Rental Verification Form Sample

1. Rental Verification Form

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2. Rental Lease Verification Form

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3. Past Due Rental Verification Form

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4. Rental Verification Form Example

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5. Rental Verification Tenancy Form

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6. Tenant Homeowner Verification Form

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What Are Rental Verification Forms?

A rental verification form is a type of document wherein the tenant allows the landlord to perform a thorough background check on them. The form is also used to verify the rent amount of tenants monthly or yearly. This document is very helpful since it helps the landlord check potential tenants and verifies whether the applicants can afford the rent and adhere to the house rules. In return, the tenants use the document as their proof that they are residing legally in a unit or real estate property that does not have any impending issue or case in court.

How to Create a Rental Verification Form?

There are many ways to create a rental verification form. The most important part which you have to include is tenant and landlord details. You can use a variety of designs from available templates or search the Internet for existing forms as your basis. With the steps below, you can create your own rental verification form efficiently.

1. Tenant Details

The most vital part of a rental verification form is the tenant details. Here, you can ask for their name, last known address, or current home (if they are still living in another property before applying to yours), contact number, profession, net salary, and other necessary details. With this information, you can easily trace the potential tenant’s background and get their employment information without much difficulty. This can also help you sort out whether the tenant is a good citizen or one with criminal records and could save you from any untoward incident in the future.

2. Landlord Details

To ensure that you are legally operating a commercial rental business or that you own the home property where the tenant is residing, it is better to include landlord information. Include your name, address, contact number, social security number (if applicable), and other essential information. This will also ensure your tenant that they are in good hands and that there are no illegal issues that may arise during their stay.

3. Survey Questions

Has the tenant vacated the property with permission? Does the tenant pay the monthly rental on time? Is there any remaining balance for maintenance services? These are some of the questions that you can include in the form to make sure that you left no stones unturned when getting tenant information. These survey questions are also very helpful when asking for verification from another landlord in regards to the tenant’s capacity to pay on time or their behavior towards other tenants. You can even utilize the document as an income verification form.

4. Signature

To seal the deal, you need to provide a space where both of you can sign. This is to ensure that anything and everything written in the form is factual, as an oath of a witness to a judge. A simple blank line will do, with your names under it. You can also opt to have the individual sign on each page of the form.

Can I sue a tenant using the rental verification form as an exhibit?

Indeed, you can. Especially if your rental business is legal. However, every state or country has different views on rental verification forms, so you might as well check your state’s requirements on litigation processes.

Should I post my rental verification form online?

If you have a website advertising your properties up for rent, you can put out your form online for potential tenants to download and fill out. However, make sure that your form has an identification mark that makes it easier for applicants to recognize it’s yours.

What are the other benefits of a rental verification form?

With a rental verification form, you get to check whether the tenant is employed as stated, to check if they have any violent or criminal backgrounds, or to monitor their payments every month.

The rental verification form is a surefire way to validate the potential tenant’s capacity to pay rental dues and assess if they are the perfect person for the property. This also makes it very convenient for two strangers to exchange vital information which is necessary for creating trust between tenants and landlords. If you want to create a rental verification form today, be sure to check out some of our sample templates above for your task.

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