As much as project managers and owners want their projects finished as soon as possible and as planned, there are certain instances when modification and the need to change may occur. The reason for such is caused by a number of things such as inclement weather that causes delays, stakeholders with changing expectations, or supply chain issues that strain your schedule and budget. To make sure that the project will go on as planned, the best thing you could do is to prepare a change order form. This document is usually prepared in accordance with the changes to be made on a contract, usually in construction projects which are highly prone to revisions. To learn more about this, let us discuss this further below. And if you need to start working on this document, check out our free change order forms samples that are downloadable on this page.
6+ Change Order Forms Samples
1. Project Change Order Request Form
2. Change Order Form Example
3. Contract Change Order
4. Design Build Change Order Form
5. Completing Change Order Form
6. Change Order Request Form
7. Charge Orders Form Flowchart
What is a Change Order Form?
Widely used in construction projects, a change order form is a document where there is a need to revise the scope of work in the project. Capturing the change, defining it, and then having it authorized or rejected keeps the scope of the project in check. The contents of this document describe the new work that needs to accomplish or deleted, its effect on the budget, and the modified schedule for the completion of the project. Speaking of budget, the change may affect the contractors who are paid for their work, yet with this form, you will be able to manage the time when implementing the payment.
For construction projects, this is the approval they need to implement these changes. Therefore, the owner and the contractor must come to an agreement to accept these changes. Certain contract laws must be followed which means the original contract requirements must be met first before agreeing to the change. After the approval, another set of documents or details is prepared to indicate why the change was approved or not. This is important to serve as proof in case misunderstanding should occur in the future.
How To Use a Change Order Form
Although change orders can be time-consuming, especially for large and complicated projects, documenting it is important to minimize the likelihood of issues occurring. So once a request to make necessary amendments to the contract is imminent, the change order form is then prepared. The form is likely only used during the execution, control, and monitoring phases of a project. It is during the fulfillment of your deliverables that these changes are likely to come up. The usage of this form is not only focused on construction but on other industries as well, especially when working on a project. To help you understand how to use a change order form, you may find these common elements written in this document.
I. Project Details
The name of the project, its overview, the order number, whether the changes to be implemented are internal or external, and the date of the change request is included in the first section of the document.
II. Reason for the Change
Being a change order form, for obvious reasons include why change or modifications should be implemented on the project. The reason must be outlined, and properly explained, and if there is an essential need to carry out these changes explain how it can improve the overall final deliverable of the project.
III. Define the Changes Needed
It is important for both parties to understand the need for change, so a proper explanation of how this could affect the project must be outlined in the document. If other factors such as labor and other resources are affected, then include that as well. The duration of the changes as well as the budget should be estimated.
At the bottom section of the document, the name and the company that requested the changes should be written down. If parties approve of the changes, then their signature and the date of the approval should be affixed at the end of the document.
What is an example of a change order?
A basic example of a change order is when the client wants to add another room in the building that was not in the original plans.
What is a Construction Contractor?
This is a professional whose roles include planning, leading, executing, supervising, and inspecting a building construction project.
Why are change orders prone in construction?
Change orders are common in construction projects because several factors such as budget, change of plans, or the climate may affect the project in progress. So it is necessary to request changes to make sure the construction gets completed.
For proper documentation, it is highly important to prepare a change order form. This will help the parties involve in why there is a need to implement changes and avoid future misunderstandings. To make it easier for you to create one, don’t forget to download our free templates above!
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