All of us need a break from our jobs. Whether if it’s for unwinding or for emergency reasons, we should have the time to prioritize ourselves first. That is why most companies globally provide time off days of leaves for these reasons. However, you need to use these leaves wisely. You want to have as much paid leaves to make your time off worth it. After all, these are earned, even though they are part of the employee’s compensation package. To ask for time off, you should follow the policies mandated in your company. Most ask for you to send a time off request form. This article will tell you what a time off request form is and will give you tips and sample templates.
10+ Time-Off Request Form Samples
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11. Vacation Time-Off Request Form
What is a Time Off Request Form?
A time off request form, or also called a leave of absence form or leave form, is a document that an employee uses to request time off from their work. These forms are given to the employee’s supervisors and they have the authority to approve or deny the employee’s request of absence. A time off request can be used for personal reasons such as sick leave or vacation leave.
How to Make a Time Off Request Form
The time off request form may depend on your company’s format, but this is the general format that most companies use (whether it is online or a hardcopy document):
- The employee’s name
- Date when the request is made
- The requested day off (or if you’re planning on only doing undertime, include the off hours you requested)
- The reason for time off (some form just let you choose if it’s a sick or vacation leave)
- The employee’s signature
- The confirmation from the manager if the request is approved or denied
- The manager’s signature
- Date the manager has approved or denied the request
That’s it. It’s quite simple to make if you’re assigned to do it. Most even have the format ready, and the employee can just fill it out.
Tips on Requesting Time Off
Check Your Leave of Absence Policy
Employees are usually oriented on leave of absence request protocols so you’re more likely aware of the rules regarding it. However, if this wasn’t discussed, ask your Human Resource officer regarding the time off policy. Some companies are lenient with their policies, some are quite more stern when an employee asks for time off.
Check how many hours or days of paid leaves before making your request. Make sure you use your leaves wisely. Don’t use them all at once. If it cannot be helped, companies will still allow you to request unpaid time off. Again, ask your Human Resource officer or review your employee handbook.
Make Sure You Follow the Rules on Requesting
Know what procedure does your company follows in requesting a time off. Most only require a form, but some might ask you to write a letter or some are so lenient that you only have to ask your supervisor in person.
Whatever the procedure might be, make sure to follow it. Another important thing to remember is knowing the timeline of requesting time off for confirmation. Some may ask for two weeks’ notice, some three days, a month, or even the day before. However, the approval time might depend on the length of your absence. The longer your absence, the earlier you should send a request form.
How long before your shift should call in sick?
You would have to call 3-4 hours ahead of time. Management 4 hours, crew 2 hours. You’ll have to call in 2 hours in advance. Preferable two, or find someone to cover you then there are no questions asked.
How many sick days a year is normal?
Most companies provide sick days for employees. On average, an employee can earn around 5-9 paid sick days annually. Some companies, even let their employees earn more sick days.
What is another word for leave of absence?
Other terms to use when you’re referring to leave of absence are busman’s holiday, furlough, shore leave, time out, time off, rest and recreation, sabbatical, vacay, staycation.
A time off request form is something that all employees, sometimes gleefully make use of. Make sure to use these forms wisely and don’t abuse them. Only request for time off when it is crucial for your well-being or if there are unfortunate events that unexpectedly happen. If you want to know how request forms are made in various ways, refer to our sample time off request forms templates above. They are free to download!
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