Free Printable Payment Voucher Generator

How to use our Free Payment Voucher Generator?

Follow these simple steps to create your custom payment voucher quickly and efficiently:

1. Enter Billed By Information

Fill in your name and address in the “Billed By” section to identify the issuer of the voucher.

2. Fill Out Billed To Details

Add the customer or recipient’s name and address in the “Billed To” section to indicate who is receiving the payment.

3. Set Receipt Number and Date

Customize the Receipt # and Date fields to keep your payment records organized and trackable.

4. Add Items and Descriptions

Use the table to enter:

• Item name

• Description

• Unit Price

• Quantity
  The total amount is automatically calculated based on your entries.

5. Customize Settings (Optional)

• Enable Logo: Add your company logo for branding

• Choose Currency: Select from multiple currency options

• Enable Tax: Include tax in the final total if needed

• Pick a Color: Match your branding with custom color options

6. Download or Print Your Voucher

Once done, click on:

• PDF to download a printable version

• Word to get an editable document

• Preview to see how your voucher looks before saving

What can you do with the Payment Voucher?

✅ Record Business Transactions

Use it to maintain clear records of payments made to vendors, suppliers, freelancers, or service providers.

✅ Track Reimbursements

Efficiently manage internal reimbursements for employee expenses, purchases, or advances.

✅ Provide Payment Proof

Offer a professional payment confirmation to clients or vendors for their records or audits.

✅ Improve Accounting Accuracy

Simplify bookkeeping by keeping a written and itemized record of all payments issued.

✅ Ensure Transparency

Detail each item, amount, quantity, and tax to maintain transparency between payer and payee.

✅ Personalize with Your Brand

Add your logo, choose colors, and customize currency settings to align with your business identity.

✅ Support Internal Controls

Enhance internal approval and verification processes by using vouchers as part of your payment workflow.

What are the benefits of Free Payment Voucher Generator?

💡 1. 100% Free to Use

No subscriptions or hidden fees—generate and download as many payment vouchers as you need, completely free.

🖱️ 2. Easy to Use Interface

The user-friendly form allows you to enter details quickly without any technical knowledge or complex setup.

🧾 3. Auto-Calculation of Totals

Just enter unit price and quantity—the tool calculates subtotals, taxes, and final totals instantly.

🎨 4. Customizable Design

Choose from multiple color options, add your business logo, and tailor the appearance to suit your brand.

🌐 5. Multi-Currency Support

Select from various currencies based on your country or client location, perfect for international transactions.

📄 6. Download in PDF or Word

Instantly export your voucher in PDF for printing or Word for further editing and saving.

🔒 7. Professional & Secure Format

Generate clean, structured, and professional vouchers ideal for recordkeeping and legal proof of payment.

📚 8. Ideal for Businesses & Freelancers

Whether you’re running a company or working independently, this tool helps you issue proper payment documents with ease.

What details should a Payment Voucher Include?

• Billed By: Name and address of the person or business issuing the payment

• Billed To: Name and address of the person or business receiving the payment

• Receipt Number: Unique ID to track the voucher

• Date: The date when the payment is made

• Item Name: Description of the goods or services being paid for

• Unit Price: Cost per item or service

• Quantity: Number of items or service units

• Amount: Total cost (unit price × quantity)

• Subtotal: Sum of all item amounts before tax

• Tax (if applicable): Tax amount added to the total

• Final Amount: Grand total after including tax

• Authorized Signature (optional): Space for signature to approve the payment

Payment Voucher Generator FAQs