Thank-you letters are one of the best ways of showing your appreciation to someone or to an organization. Now you may ask, “Why write letters when you can just send a text message or an email?” Do not get us wrong! Sending a thank-you text message is not that bad. However, writing a thank-you letter can prove to be a more meaningful way of telling the recipient just how thankful you are. Typically, these letters are written in a standard business letter format for thank-you letters that will be sent for business purposes and are best to be handwritten for those that are meant to be sent to friends, family, or acquaintances. They are usually brief and are not more than one page long.
Saying thanks may not seem like much, but it can actually make someone feel good that their efforts are appreciated and that it did not go unnoticed. Putting your thank-yous into writing can make saying thank you more memorable and will give your thank-yous a lasting impression. In this article, we will give you a few guidelines and tips about thank-you letters. We will also be showcasing sample thank-you letters that can help you get started with writing your very own thank-you letters. Keep scrolling and check out what we have to share with you about thank-you letters!
Basic Thank-You Letter
Interview Thank-You Letter
Thank You Letter Example Format
Donor Thank You Letter
Business Thank You Letter
Professional Thank You Letter
Email Thank You Letter
Thank You Letter for Corporate Partners
Free Thank-You Letter for Gift
Printable Thank-You Letter
Interview Thank-You Letters
Job Interview Thank-You Letter
Thank You Letter after Interview
Printable Interview Thank You Letter
Thank You Letter for Post Job Interview
Face-to-Face Interview Thank You Letter
After Interview Sample Letter
Thank you Letter to Interviewing Attorney
Thank You Letter after Follow-up Interview
Post-Interview Thank You Letter
Interview Thank You Letter Example
Thank You Letter for a Job Interview
Medical Resident Post-Interview Thank-You Letter
After Interview Sample Letter
Trainee Post-Interview Thank You Letter
Thank-You Letter Format
Formatting your thank-you letter is fairly easy. To make it easy for you to get a good idea about how what a thank-you letter format looks like, we will state what the chronological order of the common thank-you letter format is here in this section of the article.
- Make sure you include your contact information. This will include your name, complete address, phone number, and email address. Including this actually makes it easier for the recipient to get in touch with you should they want to or need to do so. This can either be aligned to the right side or left side of the page depending on your preference. However, for formal thank-you letters, it is advised that every single element of your thank-you letter is aligned to the left side.
- Include the date when you wrote the letter. This will be found about two spaces after your personal contact information.
- About two spaces after the date indicated in your letter, include the contact details of your recipient. This includes his/her name as well as title (i.e., Atty., Dr., Mr., Ms., etc.), job title, name of company (if applicable), and complete address.
- The letter proper starts with a salutation. The cover letter salutation is a simple greeting that includes the name of the recipient (i.e., Mr. Smith). This is found about two spaces after the recipient’s contact details.
- Another two spaces after the salutation, the body of your letter will be found. The body of your letter will be the part of your letter where you will explain the reason why you are writing the offer thank-you letter and establish the specifics as to why you are thankful. There is no need for you to be overdramatic about why you are thankful. Remember that you need to keep your letter about a page long only.
- After the body of the letter, include a closing. Your closing statement should be appropriate for the type of thank-you letter you are writing. Usually, if you are writing a formal thank-you letter, closing your letter with Best regards would be a good option.
- If you are sending a physical thank-you letter, signing your letter with nice black or blue sign pen would be a great idea. However, if you are sending an email thank-you letter, your typed name may serve as your signature. If you have an e-signature available, you may also make use of that.
Sending Email Thank-You Letters
If you are planning on sending your thank-you letter samples in email format, you may do so. It would be a good idea to do so especially if you applied for a job that happens to make decisions immediately. We want to share a few tips with you when it comes to sending your thank-you letters as emails.
- Make sure that you still follow the same formatting as you would if you are going to send a physical thank-you letter.
- A few differences about sending email thank-you letters and physical thank-you letters are as follows:
- Instead of putting your personal contact information at the first part of your letter, place it after your signature.
- Putting the date is optional. This is because the time stamp of the email shows the date when you sent out the letter.
- If you are sending a post-interview thank-you letter to a company that makes fast decisions, make sure that you send your letters within 24 hours.
Scholarship Thank-You Letter
Donor Thank You Letter for Scholarship
Scholarship Thank-You Letter Sample
Printable Scholarship Thank-You Letter
Scholarship Thank You Letter Format
Thank You Letter for Scholarship in PDF
Scholarship Recipient Thank-You Letter
Basic Scholarship Thank You Letter
Business Thank-You Letters
Thank You Letter to Business Organization
Business Meeting Thank You Letter
Business Interview Thank-You Letter
Business Partnership Thank-You Letter
Business Owner Thank-You Letter
How to Write Your Thank-You Letter
We want to share with you a few great tips on how to write your thank-you letter. These tips will serve as good guidelines for thank-you letter for you to follow especially if you are having a hard time coming up with the right words to say to your recipient. Let’s get started!
How to Select the Format of Your Thank-You Letter
Handwritten or Typed?
There is no right or wrong way of writing a thank-you letter. Both formats are great. Handwritten thank-you letters give a more personal touch but typed letters give a more uniform and more neat look to your letter. It all depends on your preference.
- If you are going to handwrite your thank-you letter, make use of nice pens. Black and blue sign pens are best. Writing in cursive or not is all up to you. Just make sure that you write in a legible manner.
- If you are going to type your thank-you letter, use formal-looking fonts such as Arial, Times New Roman, or Georgia. Make sure that you keep your letter single-spaced all throughout with spaces in between each paragraph you write.
Stationery and Colored Cards
Stationery and colored cards are best used for personal thank-you letters as they give a more personal touch to your letters. However, if you are sending a formal thank-you letter such as thank-you letters for your job search, sticking to a good quality 20 lb white, unruled paper would be a great idea.
Professional or Casual
Using professional or casual language in your letter is all up to you and the circumstance you writing the letter example for. Of course, for thank-you letters that will be used for business-related things, professional, straightforward, and simple language should be used. Jargon, shortened words, and slang are to be avoided at all times. However, if you are writing a printable thank-you letter for friends, family members, or acquaintances, you can most definitely make use of more casual language.
Composing the Letter
- Make sure you express your thanks in the most sincerest way or most comfortable way possible. Your first paragraph will be the part of your interview thank-you letter that will establish just how grateful you are to the recipient.
- Make sure to keep your sentences short and easy to read. One good tip about writing your sentences is reading it. If you feel that you are losing your breath while reading the sentence, this simply means that your sentence is too long. Shorten it a bit but make sure that what you are trying to convey in your sentence is still there.
- Be specific about what you are thanking for. For example, if you are writing a thank-you letter for a gift that was given to you, let the recipient know the impact that the gift has given you. This way, you will make the recipient feel that what they did is greatly appreciated.
- Remember to be honest. Do not put any details that you do not mean in a sincere manner. Stick to the level of sincerity that makes you feel comfortable. Forcing it will make you end up with a mediocre letter that sound overly dramatic and not in a good way.
Donation Thank-You Letter
Sample Donation Thank You Letter
Donation Thank You Letter for Pledge
Thank You Letter for Donation-in-Kind
Thank You for Financial Donation
Donation Scholarship Thank-You Letter
Donation Support Thank You Letter
CEO Thank You Letter for Donation
Donation Thank-You Letter Format
Donation Thank You Letter for Organization
Offer Thank-You Letter
Thank-You Letter for Acceptance Offer
Thank-You Job Offer Acceptance Letter
Sample Offer Thank-You Letter
Thank-You Letter for Acceptance of Job Offer
Thank-You Interview Offer Acceptance Letter
Thank-You Letter Etiquette
You may think that writing a thank-you letter is just writing and sending it. In reality, there is a short list of thank-you letter etiquette that you should follow in order to make your thank-you letters appropriate for the circumstance you will be using your thank-you letter for.
- Ensure that you are addressing your letter to the correct person. Make sure that you spell the name of the recipient correctly and that you have the correct contact details.
- Match the length of your letter with the gift or the favor that was done for you. Small gestures can make do with just a few short lines. However, for situations such as post job interview thank-you letter, donations, sponsorship, and school admissions, being more specific would be best and a letter that is a tad bit lengthy would be appropriate.
- Do not forget to always mention why you are thanking the recipient.
- If you are writing your thank-yous in a card and you do not have that much to say, starting at the middle of the card would be best. This makes your thank-you card look more easy on the eyes because of the space on the top and the bottom of your message.
- Send your letters as promptly as possible. Within 24–48 hours after receiving the gift or after a job interview would be best. For gifts, it will serve as a confirmation that you have received the gift. For job interviews, sending and writing the thank-you letters immediately gives you another chance to prove to the prospective employer that you are a good candidate for the position you are applying for.
- Whether you’re writing a formal or informal thank-you letter, do not forget to check your letter for any grammatical errors and misspelled words. You can ask help from someone else to ensure that you do not miss any of the mistakes.
Why Sending a Thank-You Letter Is Important
A lot of people will probably ask what the importance of thank-you letters are. In this part of the article, we will give you a few reasons why sending thank-you letters prove to be great and important.
- Maintaining relationships, personal and professional alike, will be much easier by sending thank-you letters.
- Saying thank you can make you feel good and can also make your recipient feel good that they did something good.
- Sending out letters gives a sense of personal touch compared to one-liner notes or text messages. Plus, it gives an impression that you appreciate the gift or gestures so much that you actually had to put a little bit more effort to telling the recipient how much you appreciate what they have done.
- In cases of thank-you letters for job search, letting the employer know how thankful you are for the opportunity of getting interviewed to prove yourself worthy actually increases your chances of getting hired or shortlisted for the position.
- A thank-you letter also gives the impression that you are mature.
Making Use of Thank-You Letter Samples
Now you know a whole lot more about what is a thank-you letter plus a few guidelines for thank-you letters. It is now time for you to choose the sample or samples that you want to use as a reference for coming up with a good and well-written thank-you letter. Check out how you can download the samples by reading the instructions we have below.
- Choose the thank-you letter example or examples that you want to use. We have categorized each type of thank-you letter for your convenience. We have basic thank-you letter, business thank-you letter, interview thank-you letters, offer thank-you letters, and scholarship thank-you letters. There are samples available so there is definitely plenty of samples to choose from.
- Once you have chosen the sample or samples that you want to use, you are now ready to download what you have chosen. If you observe, there is a DOWNLOAD button right beside each sample just below the file details about the sample. Click on that button.
- After clicking the button, you will notice that the DOWNLOAD button has turned into a VERIFY button. Just above the VERIFY button is a space where you are asked to fill out a simple captcha. Just follow the captcha shown to you and input it in the space provided, if you have input the correct captcha, you just have to click on the VERIFY button.
- Once you have correctly verified the captcha, you will notice that the VERIFY button is now a DOWNLOAD button once again. You should definitely just click on the DOWNLOAD button and you will be asked to save it on your device. You can change the file name to something that you feel is appropriate. Click on SAVE and you now have a sample readily available on your device!
One of the best things about the samples that we have? They can be downloaded at no cost, plus there are letter samples in PDF format and there are also some that come in Word Document format. Awesome, right? So go ahead and check out all of the samples we have! We are sure you can find one that you will be able to use as reference.
Saying thank you is a gesture that does not have to make too much time. Being able to put your thanks into writing gives a deeper and better meaning to the words “Thank you.” Despite thank-you letters being brief and concise in nature, they are still a great way of showing the recipient that what they did meant a lot to you. Your appreciation for the gift or gesture that was done for you by the recipient will surely be appreciated by the recipient as well. A warm “You’re welcome” plus a big smile will definitely be reciprocated if you are able to convey your thanks properly.
Go ahead and say your thanks now. You never know, your thank-you just might be making someone’s day a little bit brighter and a little less gloomy.
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