Facsimile, or simply fax, are electronically scanned data that are still quite in use by some companies today. These reliable machines have transcended time and outlived some of its technological predecessors and will be here to stay for probably a couple more years.
Like written letters, fax cover letters have different classifications based on their purpose. In this user guide to transmitting documents through fax, we present a couple of fax Sample Letters to help you choose the correct cover letter according to usage. Here is a how-to guide in handling cover letters, from confidential letters to legal and business cover letters, down to misdirected and just plain office cover letters.
Misdirected Fax Facsimile Cover Letter
Office Fax Cover Letter
Secure Fax Cover Letter
Legal Fax Cover Letter
Business Fax Cover Letter
Different kinds of fax require different cover letters. They can be broken down into several categories that require unique cover letters. They include the following Fax Cover Letters :
- Confidential Fax Cover Letter
Done for selected recipients only for whom the letter is intended, usually an internal memo that pertains to sensitive topics reserved only for higher-ranked personnel on an administrative level. It may suggest a corrective measure to be imposed on a subordinate, but it can also call attention on the addressee itself that needs to be dealt with without lower-ranked employees knowing about it. It is usually followed by a word of warning to delete if sent to the wrong recipient.
- Personal Fax Cover Letter
Usually done in any kind of format without being bound by formalities depending on the type of usage. It may contain personal data information suggesting the sender’s relevant biographical information or biodata pertaining to age, gender, race and religion in a formal tone, or it can be as informal as a personal note without any regulations.
- Fax Funding Cover Letter
Used to make a grant request and usually done briefly and direct to the point. It shouldn’t sound like you are pleading but written more in a jovial way without compromising your purpose and presenting a clear explanation why funding your proposal is necessary.
- Fax Document Cover Letter
Usually done for attaching documents. It should be kept neat and short and should cover your basic personal information together with a description on what your attached document is all about including the number of pages of the attached document.
Confidential Fax Cover Letter
Personal Fax Cover Letter
Fax Funding Cover Letter
Fax Document Cover Letter
Professional Fax Cover Letter
When making professional fax cover letters, be sure to include all the necessary information detailed on the template format your company is preparing including addressing the name of the recipient and contact details, plus the subject of your document and the number of pages. Include a note to indicate if it’s confidential, for review or need to be sent back after or disposed of after reading.
Please note that there are some fax cover letters that need to be converted to Portable Document Format or PDF files since it’s the type of delivery format preferred by most companies. Microsoft Word DOC files have notoriously been known to alter things within a document when it’s not compatible with its own format. Since PDF files retain all the necessary piece of information and document details the author has put into it, it’s easier to preserve the entire format without compromising the appearance or alter the document’s important aspect.
For easier reference, we have included the following samples that you can base your fax cover letter on, whether by Microsoft Word DOC format or Adobe Acrobat Reader PDF format here on Sample Fax Cover Letters Fax Cover Sheet PDF Samples.
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