There will come a time when there is a need for an organization to get rid of some of their employees. A wide variety of reasons why an employer may choose to let go of an employee. It can range from misconduct, to breach of contract, to poor employee performance. In firing an employee, there is also a need to consider if the employee is employed at-will or employed with a contract sample.
When it comes to writing termination letters, you need to be direct and concise at the same time. Every single detail that the employee needs to know about the termination should be reflected in the letter. If you are looking for termination letter templates that would be easy to follow and use as a reference for making your very own template, we have a few samples right on this very article! We will also be giving you guidelines for writing termination letters in order for you to end up with a good termination letter. Read on!
Employee Benefits Termination Letter
Employee Termination due to Poor Performance
Employee Termination due to Redundancy
Employee Termination Model Letter
Employee Confidential Termination Letter
Employee Performance Termination Letter
Employee Termination Notice Letter
Student Employee Termination Letter
Employee Termination Checklist
Conduct the Termination Process Carefully
You want to make sure that you do not break any policies that the company has. Thorough review of company policies will help you to not make any improper and careless action that will be a cause of costly termination lawsuits.
Review Employee Records and Files
Before you start writing a termination notice, make sure you go through the employee’s records. This will include warning letters, evaluation forms, employee reviews, as well as any agreements that the employee has signed. Make sure that you have enough knowledge about the termination process in your company.
Never Terminate for Unlawful Reasons
This is most important for at-will employment especially since these types of employment contract do not have a contract that you can refer to. Should you be unsure about what reasons are deemed to be right or wrong, do not hesitate to talk to an employment lawyer.
With or Without Cause
If the employment is going to be terminated “with cause,” remember that there is no need to provide the employee with notice or to pay them an additional compensation. On the other hand, if the employment is to be terminated “without cause,” an employer may be required to pay additional fees and must give the employee notice. However, whatever the termination circumstance may be, the reasons for termination should always be spelled out in the termination letter.
Giving the employee severance is optional because it is not necessarily required by law. If you are going to give the employee severance pay, you have to ensure that the employee provides you with a release to ensure that no lawsuit will be taken against the termination.
Basic Facts and Reasons
All the reasons about the termination should be mentioned in the sample termination letter. However, anything biased and discriminatory should not be included.
Language and Professionalism
Ensure that you make use of language that is formal letter and professional. Do not make use of slang and jargon.
Standard Employment Termination Letter
Employee Notice of Termination
Termination Letter for Probationary Employment
Employment Termination Letter with Cause
Employee Company Termination Letter
Termination Letter for Current Position
Employment Termination Letter Writing Instructions
Writing a termination letter is going to be easy especially if you refer to the sample termination letters for the workplace. However, to make everything easier for you to understand, we want to give you a simple yet detailed instructions about how to write a termination letter.
- Start with the date when you wrote the letter. There is no need for you to start with your details. This is because the letter will only be circulating within the office. This means that you can directly hand out the letter to the employee.
- You can either start with a subject line, a cover letter salutation, or with both. It all depends on your preference.
- The introduction of your letter should directly state what the letter is about. If you want to, you can include the laws that is applicable for the employment.
- Mention in the guidelines of termination letter everything that the employee needs to do right before the effective date of termination. This might include items that he/she needs to return, pending tasks that need to be finished, as well stuff that needs to be turned over properly.
- Explain whether or not the employee will receive vacation benefits or compensation for any of the unused leaves he/she has. Additionally, let the employee know how he/she will get his/her final paycheck and what will happen to the insurance and benefits that the company has provided.
- Close the letter formally and sign it with a nice sign pen.
Hopefully, you now have a better perspective about termination letters. Just apply the guide and the instructions that we have shared with you about termination letters. Make sure you also check out the termination letter samples we have and download as many as you want to as these samples can be downloaded for free!
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