Whether you are a freelance photographer or an established photographer working for a fashion magazine, you need to subscribe to standard rules for business operations and utilize standard forms in dealing with your customers. That is why, when you make a formal request of payment for your photography services, you must send your clients/customers a formal photography sales invoice indicating the type of service, items, and amount due.
To make things easier for you, we have easily downloadable and ready-to-print photography Invoice Samples for you to select from. These are available in PDF and Word formats making it easier for you to tweak and add details as you see fit.
Sample Photography Invoice
Wedding Photography Invoice
Freelance Photography Invoice
Photography Service Invoice Example
What Is a Photography Sales Invoice?
Just like all invoices, a photography sales invoice serves as a request for payment for photography services rendered. This is the document that a freelance photographer, or any salesperson engaged in business of photography, will give to his/her client after the photography services have been rendered.
Who Can Use a Photography Sales Invoice?
Naturally, a photography sales invoice will be useful to those engaged in the photography business and some of those are the following:
- Professional wedding photographer
- Fashion photographer
- Advertising photographer
- Wildlife photographer
- Fine art photographer
- Stock/Product photographer
- Medical photographer
- Sports photographer
- Events photographer
- Freelance photographer involved in varied projects
What Does It Contain?
According to your preferences, you may opt to add details in your invoice. The following are the basic parts that must be present in your photography invoice:
- header (the word INVOICE),
- your company’s information,
- your client’s information,
- invoice number,
- list of services or photos with their corresponding prices,
- terms of payment, and
- total fees.
For more invoice samples, check out our Freelance Invoice Samples by clicking on the link.
Sample Photography Invoice Form
Event Photography Invoice
Photography Invoice Example
Why Use a Photography Invoice?
There are plenty of reasons why an invoice can help a photography business, and some of those are the following:
- Inventory and Record-Keeping
By keeping copies of the invoices you have given to your customers in an organized file system, you are better able to track your customer’s payments and non-payments. It allows you to easily pull out the invoice when needed in certain circumstances such as in examining who among your customers haven’t paid their dues in full.
- Tax Statements and Tax Forms
Taxes are natural fixtures in legal business transactions. That is why you can prove to your customers how valuable their patronage is by being transparent to them in terms of the amount of the value added tax that they are paying for on top of the basic product or service charge. Additionally, tax forms often require proofs of business transactions in order to track the credibility of a business owner’s income report. In relation to this, sales invoices are one of the legally acceptable proofs of transactions.
- Improve Marketing Strategies
Sales invoices allows you to examine the patterns of your customer base. In other words, you will be able to know what kinds of events will hire photography services and which season is the peak and lows for the photography business. This way, you can implement the appropriate marketing strategies to lure in more customers, especially during the low seasons.
- Legal Evidence Admissible in Court in Case of Court Proceedings
In case your customer refuses to honor his end of the bargain by withholding payment, as a business owner, you have the option to litigate in court and show a copy of your sales invoice as proof of your formal and initial request for payment.
You can check out our Blank Invoice Samples for easy printing and use of invoices.
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