Are you planning to create an invoice for your business so that you may easily fill these out and hand to your customers?

Before you can begin to create an invoice, you must make sure that you clearly understand the difference between an invoice and a receiptthe former being a formal request for payment and the latter, a proof of payment. When writing an invoice, you must follow the proper format of invoices in order to ensure its effectivity.

Invoice Example

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Size: A4, US

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Invoice Format

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  • Google Docs
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  • MS Excel
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Size: A4, US

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Massage Invoice Sample

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  • Photoshop
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Size: A4, US

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SEO Invoice Template

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Size: A4, US

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Mobile Shop Invoice Sample

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Agriculture Invoice

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  • MS Excel
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Size: A4, US

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Commercial Invoice Templates

Commercial Company Bill

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  • PDF

Size: 247 KB

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Free Printable Commercial Bill

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  • PDF

Size: 997 KB

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Tax Invoices

Service Tax Receipt

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  • PDF

Size: 479 KB

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Sales Tax Receipt

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  • PDF

Size: 111 KB

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Tax Invoice in PDF

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  • PDF

Size: 172 KB

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What Is a Pro Forma Invoice?

In a normal sales transaction, a quotation is sent before a sales contract can be formed. When both the buyer and seller has come to an agreement as to the price of the items to be purchased, that’s when an invoice would be given to the customer.

There is, however, a special case when the terms of a sale may still be negotiated despite the fact the sales contract is already valid and enforceable. A pro forma invoice is the document that is sent by a business or a supplier to its customer or client upon delivery or before the delivery of the goods or materials purchased.

The main element that sets it apart from a generic invoice sample is the fact that the pricings listed on it is not absolute in the sense that it may still be subject to change. However, this does not mean that the client can desist from making payment for the items purchased since there has already been a legally binding sales contract before it.

A pro forma invoice sample serves as a quotation and as an invoice at the same time. This document contains similar elements as a basic invoice. Only the nature of its function makes it distinctively different from the basic invoice template.

Sales Invoices

Car Sales Invoice

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  • PDF

Size: 13 KB

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Appliance Sales Bill

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  • PDF

Size: 60 KB

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Free Printable Sales Invoice

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  • PDF

Size: 103 KB

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Contractor Invoices

Independent Contractor Receipt

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  • PDF

Size: 214 KB

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General Contractor Bill

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  • PDF

Size: 84 KB

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Free Printable Contractor Invoice

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  • XLSX

Size: 9 KB

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7 Tips for Sending the Perfect Invoice

Here are some tips that can help you in sending the perfect invoice:

  • Label it. An invoice sample must have a label so that your customer would not have any confusion as to what the document’s purpose is. This may seem like a minute detail, however this is essential, especially in cases when there would be legal disputes regarding the factuality of a prior demand for payment. If your invoice has no label, then it is likely for you to not have the right to take the matter to court since the evidence that you show as proof of prior demand for payment is vague and unclear.
  • Don’t forget your company’s branding. Whatever document you are releasing to customers or entities, you must continue the branding of your company. That is why your invoice should have the logo of your company. It must also follow the theme and color scheme of your other business documents.
  • Address your recipient using their complete name. Nothing can stamp a positive feeling upon your customer’s memory than the fact that you remembered them and are actually using their full names in addressing them.
  • Write a serial number for easy tracking. One of the most important uses of an invoice is for analysis of one’s business and its market trends. An invoice with a PO number would be easier to track and chronologically analyze together with other invoices.
  • Remember to indicate the dates. This includes the date you are sending the invoice and most importantly, the date when you expect payment and the date when you have delivered or plan to deliver the goods purchased or perform the service availed.
  • Be precise. Describe in detail the items you are asking payment for so that your customer would be more willing to pay.
  • Send it on time. An invoice that is sent too late may not be given the attention it deserves since your customer may take it as your lack of urgency when it comes to getting paid for the items availed.

To know more about different kinds of invoices, refer to our contractor invoice and hotel invoice templates.

Printable Cash Invoices

Cash Sales Bill

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  • PDF

Size: 37 KB

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Construction Invoices

Construction Company Invoice

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  • XLSX

Size: 20 KB

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Construction Job Invoice

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  • XLSX

Size: 28 KB

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Construction Work Invoice

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  • PDF

Size: 494 KB

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Consultant Invoices

Consulting Service

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  • PDF

Size: 58 KB

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Monthly Consulting Bill

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  • PDF

Size: 89 KB

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Business Consulting Receipt

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  • PDF

Size: 63 KB

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Rental Invoices

Vehicle Rental Bill

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  • PDF

Size: 164 KB

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Equipment Rental Receipt

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  • PDF

Size: 379 KB

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Property Rental Bill

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  • PDF

Size: 12 KB

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Graphic Design Invoices

Freelance Graphic Design Bill

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  • PDF

Size: 132 KB

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Graphic Design Receipt Sample

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  • Doc

Size: 21 KB

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Purchase Invoices

Goods Purchase Bill

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  • PDF

Size: 401 KB

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Purchase Invoice Sample

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  • PDF

Size: 220 KB

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What Is a Tax Invoice?

A tax invoice is a type of invoice. It is a document that is being prepared by businesses or suppliers to their customers if their customers are also resellers. In other words, a tax invoice templates is only a proper document when one’s customer is not the primary consumer of the product or goods being purchased but rather, another business or retail store planning to resell these products to the market.

The reason for the specificity of the type of invoice that must be issued in such a scenario is for the clarification of tax payments. A tax invoice can provide the specific taxable amount that is being included in the payment for the goods being purchased.

This would then serve as proof that the reseller has included in his/her payment that amount required by law for the tax rate that must be added on top of the base price of certain products if the purpose for its purchase is to resell it.A tax invoice has distinct elements that may not be present in the basic or generic invoice template.

Service Invoices

Cleaning Service Bill

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  • PDF

Size: 51 KB

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Courier Service Bill

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  • XLSX

Size: 12 KB

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DJ Service Bill

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  • PDF

Size: 829 KB

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Graphic Design Bill

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  • PDF

Size: 92 KB

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Hotel Invoices

Hotel Bill

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File Format
  • PDF

Size: 211 KB

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Hotel Accommodation Bill

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  • PDF

Size: 40 KB

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Hotel Reimbursement Bill

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  • PDF

Size: 255 KB

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Legal Invoices

Legal Service Bill

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File Format
  • PDF

Size: 704 KB

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Legal Aid Service

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  • PDF

Size: 558 KB

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Legal Invoice Sample

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File Format
  • PDF

Size: 36 KB

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Photography Invoices

Freelance Photography Bill

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File Format
  • XLSX

Size: 11 KB

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Catering Invoices

Sample Catering Bill

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File Format
  • PDF

Size: 2 MB

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Food Catering  Invoice

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  • PDF

Size: 1 MB

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Catering Business Bill

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  • PDF

Size: 82 KB

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Catering Service Check

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  • XLSX

Size: 31 KB

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Invoice Submission Guidelines

When you are generating an invoice to your client or customer, it naturally follows that you expect your clients to settle his/her dues. In order to effectively produce such an effect or response, you must be able to send a perfectly effective invoice. Here are some guidelines you can follow:

  • Honor the prices agreed upon between you and your buyer.
  • Details are always important when it comes to providing pricings.
  • Always proofread the contents of your invoice before sending it.
  • Timeliness when it comes to sending your invoice is an essential element that contributes greatly to the effectivity of an invoice.

For more reference on the proper way of submitting and formatting of invoices, check out our website’s collections of construction invoice templates and other invoice templates.

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