In business, invoices are often a part of daily life. A product- or service-oriented business would always need to record these transactions and keep a tab on the details, and they do this through an invoice. They could also issue a pro forma invoice to reinforce the commitment that they have made of giving the product or service at a given price.
People often confuse an invoice with a receipt. A quick Google search of “Invoice vs Receipt” would immediately lead you to the differences between the two. An invoice could be described as a detailed summary of the whole transaction. We have Sample Invoices that are perfect for your business, so feel free to check them out.
Free Construction Invoices
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Construction Job Invoice
Construction Work Invoice
Company Commercial Invoice
Commercial Invoice Example
What Is a Tax Invoice?
When there is an input tax claim, the business would need to provide a tax invoice to support that claim. A tax invoice in an invoice that is issued from one supplier to another during a sale. While a sales invoice is issued when making a sale to a buying customer, a tax invoice is issued to another registered dealer. The main aim of issuing these tax invoices is to avail of input tax credit. Businesses, however, would need to keep these tax invoices that they issue to their customers and those given to them by other suppliers for a period of at least 5 years.
There are some important details that should be present in a tax invoice:
- The words “Tax Invoice” or any indicators that it is intended to be one
- Invoice number
- Invoice date of issue
- Name and address of the seller
- Name and address of the buyer
- Tax Identification Number (TIN)
- Unit price
- Total amount of purchase
- Total amount of tax
- Signature of authorized person
A tax invoice may include taxable and non-taxable items. In this case, the tax invoice must clearly state which items are taxable and which ones are not.
Food Catering Invoice
Catering Business Bill
Catering Service check
Cash Sales Bill
Cash Invoice Format
Cash Sale Receipt
Seven Tips for Sending the Perfect Invoice
You have now delivered the goods or performed the necessary services to your clients exactly how you have both agreed on. Now, you have to get paid. After all, that is the aim of doing business. You need to keep those revenue stream constantly giving you the necessary resources. It is not always easy to send invoices to your clients and so here are seven simple, useful tips that you can use when sending that invoice to your clients.
- Automate. One way of getting rid of the awkwardness of sending invoices is to automate your invoicing process. Also, automating the process makes you more accurate and saves you money.
- Send quotes to clients. So that clients do not get overwhelmed when they see the invoice, regularly send them price quotations. Send also terms on how payments are to be done. Constant communication is key.
- Create an invoice numbering system. It is easier to refer to when each invoice has a unique number. This applies to all types of invoices (e.g., Contractor Invoice, Hotel Invoice, etc.).
- Maintain a polite language. Your clients would appreciate that you have taken the time to thank them for their continued patronage. Be polite even when referring to other services or products that you offer.
- Clearly state the due date. There will be no conflicts and late payments when you clearly state the due date on the invoice. Consider applying fees for late payments.
- Send invoices on time. You need your customers to pay on time, so make sure to also send your invoices on time. Have a regular schedule when you’ll send them (i.e., monthly, biweekly, and so on).
- Send reminders. There will always be clients who forget about the invoice or who always put payment to the last minute. In this case, always follow up politely.
Independent Contractor Receipt
General Contractor Bill
Free Printable Contractor Invoice
Car Purchase Bill
Goods Purchase Bill
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Hotel Accommodation Bill
What Is a Pro Forma Invoice?
A pro forma invoice is a document that outlines how much goods and services will cost. These documents are often sent by the seller to the buyer before all the details are available. This way, it functions just like a price quotation and is therefore not really an professional invoice. Because it is not a true invoice, it should not be recorded as an official transaction for your business. Only when a customer has agreed to the terms stated in the pro forma invoice will it be included in the business records.
Issuing a pro forma invoice is done in almost all all industries. For instance, photography studios can send out official Photography Invoice but could also issue pro forma invoices for people asking for it. They can use an invoice generator when doing this. When dealing with pro forma invoices, here are some things you must bear in mind.
- It is not a true invoice, so customers are not obligated to pay for the products and services that you listed.
- The seller should not record it as an account receivable as there is no official transaction yet.
- The buyer should not record it as an account payable as they are not obligated to pay for it.
Legal Service Bill
Legal Aid Service
Wedding Photography Bill
Freelance Photography Bill
Photography Services Bill
Cleaning Service Bill
Courier Service Bill
DJ Service Bill
Graphic Design Bill
Service Tax Receipt
Sales Tax Receipt
Sample Tax Invoice
Invoice Submission Guidelines
Every organization has their own preferences on how these invoices are submitted to them. Businesses then need to respect these preferences. Not only will it make you look professional and that you care, but it would also encourage repeat transactions with them. For a smooth transaction with these companies and to ensure proper payment, it doesn’t hurt to adhere to their invoice submission guidelines. Most companies prefer the invoices to be sent by email, but paper invoices are still accepted. When opting for the email, they may have guidelines as to the format, font sizes, and so on. You do not want a delay of payment, so you should abide with these guidelines.
Invoices are important documents for every business as they tell customers how much they should pay. In this way, it somehow works like a bill. It is a tally of all the products or services that customers avail of together with the costs. You then need to create an invoice that is professional-looking and does its intended purpose. Our Sample Invoices do exactly just that. Check out these samples and save time by using them. What’s more? These invoices are free and easily customizable, so feel free to download them.
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