When you want to request or demand payment to your customers for the products delivered or services rendered, you must write that in a formal document called invoice. Every business is in need of an invoice as this serves as a prompt and reminder to the customer that he or she needs to pay the due amount. Creating a business invoice may seem challenging, but when you get used to it, it becomes natural to you. A great way to get yourself familiarized with invoice creation is through the following useful samples.
Business Invoice Samples
1. Basic Business Invoice Sample
In this basic business invoice sample, the following elements can be found: the seller’s details, such as the company name, logo, address, contact information; the details of the transaction which includes the date of exportation, export references, invoice number, item list, item description, quantity, amount per item, and total value; and the buyer’s details like name, address, and contact number. These elements are essential for the completeness of the invoice and for easy tracking of the goods in transit.
2. Blank Business Invoice Template
Goods for export must be monitored by the client and especially by the seller in order to make sure that the goods are delivered accordingly. In order to have an easy way to monitor the movement of the goods and to inform the buyer of the items needed to be paid, a business invoice needed. It is a systematic ad organized way to handle transactions in transit. As can be seen from the above example, there are five sections in an invoice, namely the seller’s or shipper’s information, invoice details, delivery details, details of the buyer if different from the delivery details, and footer which consists of the comments section, additional fees and charges, total amount, signature, and date of the issuance of the invoice.
3. One-Page Business Invoice Template
Inasmuch as you would like to use technical words used in business, you have to make sure that the customers would clearly understand the terms you included in your invoice. Hence, it is recommended that you use words that are simple and sentences that are direct to the point. This would clarify things and prevent misunderstandings in the future. Just like this one-page invoice template, there are only a few items needed to be filled out by the customer and that is as follows: date, invoice number, sender’s address, delivery address, product list and description, modes and methods of payment, among others.
4. Sales Business Invoice Sample
No matter what products you are selling to your customers, among the important things that you must never forget is sending the invoice after you deliver your goods or products. This is to inform the buyer that the obligation of the seller is already done and that it is time for the customer to do his or her part, which is to pay for the amount due. In this sample, the items to be filled out by the seller are the date, invoice number, contact information of your business, receiver’s information, date of service, and total amount due.
5. Shipping Company Invoice Template
For shipping businesses, especially those that are exporting goods, an invoice is a vital part of the transaction not just to track the goods in transit but also to establish communication between the buyer and the seller with regard to the details of the transaction, most especially the payment terms and modes of payment. In the sample above, just like the typical invoice, it contains elements, namely the details of the seller, buyer, invoice, and transaction.
6. Accounting Service Business Invoice Sample
Accounting services are also among the popular services that are availed of by different entities as the work of the accountant encompasses not just accounting services but also consulting and tax services. Examples of accounting services include the compilation of financial statements, bookkeeping, and audit and reviews. Examples of consulting services are business valuations, estate planning, and accounting software selection and implementation. Lastly, examples of tax services are tax planning for individuals and corporations, tax-effective retirement and estate planning, and provincial and federal community tax planning and compliance. Any of these services can be availed of by the client and must be specified in your service invoice when you demand payment from the services.
7. Health Service Provider Business Invoice Template
Just like accounting services, there are also numerous services offered by health service providers. These include in- and out-of-area emergency services, inpatient and outpatient medical services, preventive health services, and laboratory and radiology services. Include these in your invoice and specify the charges for each service provided.
8. Service Business Invoice Sample
Because there are a lot of services that can be provided and availed of by a business entity, the company providing business services must include a short description of the service provided in the invoice along with the name of the service, hours worked, rate per hour, and other related details of the service transaction.
9. Tax Business Invoice Template
When you want to present the amount of tax payable of your customer, you need to prepare a tax business invoice, such as the one presented above. It gives the details of the registered dealer or seller, the details of the purchaser, specifications of the items purchased, total amount in figure and in words, and the signature of the preparer of the tax invoice.
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