When a person works in a university, one might think only of the professors, the dean, and any other profession related to the academic field. But other types of jobs, such as administration, cleaning and maintenance crew, security, librarians, and accounting are also employed by a university as well. Just like any other employees in various organizations and companies, they should sign a contract that states they are legally employed in the university and they have various responsibilities to do while getting benefits and compensation for their hard work. If you’re assigned by the university to create an employment contract, this article is for you. Read the article to know how to make a university contract for employment.

10+ University Contract Samples

1. University Contract Checklist Template

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2. Free Simple University Contract Template

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3. Free Blank University Contract Template

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4. University Room & Board Contract

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5. University Housing Contract

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6. University Contract Submission Checklist

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7. University Contract Requirements

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8. Student University Contract

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9. University Contract Approval Form

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10. University Contract Review Request Form

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11. University Student Employement Contract

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What is an Employment Contract?

An employment contract is a written agreement signed by both the employee and employer that outlines the rights, responsibilities, and obligations of both parties during the period of employment of the employee.

How to Make a Contract For University Employees

1. Give the Contract a Title

Give your employment contract a title so the reviewer or signer knows what it is. You might call it “Employment Contract” or “Employment Agreement.”

2. Identify the Parties Involved

Employment contracts frequently state who is signing. Consider writing out your company name and the person you’re recruiting.

3. List the Term and Conditions

The federal and state governments set some minimum employment contract terms. These criteria include working hours and severance pay. Terms and conditions vary by jurisdiction, so check your state and local employment regulations. You decide on other terms and circumstances outside labor rules. Benefits, sick pay, dress code, and other terms are common.

4. Outline the Job Responsibilities

Give a new hire a work description so they know what to expect. You may give percentages to each responsibility if you wanted a more detailed breakdown.

5. Include Compensation Details

Make sure your work contract explicitly states remuneration. So there’s no mistake about the new employee’s first or second salary. Consider putting the following in the pay section of the contract:

  • How much the employee will be paid
  • Which holidays are paid and unpaid
  • How the employee will be paid (e.g., direct deposit)

6. Use Specific Contract Terms

These include the start date, the type of employment, the notice period, and the process for resolving disputes.

7. Consult with an Employment Lawyer

Have an attorney or legal professional review the contract to ensure it complies with all applicable laws. This may help insulate your company from potential employment contract disputes.

FAQs

What is the difference between a job offer letter and an employment contract?

A job offer letter is a document presented to the job candidate with the terms of their employment in a company without any legal obligations tied to it. They are simply presented first to let the candidate know what their employment is going to be like and they have the choice to accept it or not while a contract is a legally binding document that both the employee and employer must agree to the set employment terms and conditions.

Which employees will sign an employment contract?

Not all employed in a company is asked to sign an employment contract, especially for those who are working temporarily or those working as an intern. The only employees who can sign the employment contract are:

  • Full-time: Employees who are employed permanently with no predetermined end date and work for around 40 hours a week or more.
  • Part-time: Employees who are employed permanently but only worked for less than 40 hours a week.
  • Fixed-term: Employees who are employed for a specific period with an agreed-upon end date of employment.

What are the four types of employment contracts?

Here are the four types of employment contracts:

Once you’re done creating the contract, don’t print it out yet and let the new employee sign it. Review it first for any grammatical or spelling mistakes, check the language used if it sounds appropriate, and read if the content is written concisely. Do some revisions if you’ve spotted mistakes. When the time comes for the new employee to sign, encourage them to ask questions before they sign the contract. To help you get started making the contract, download our free sample templates above to use as your guide!

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