Door to door delivery has become a staple in our modern world. Even more in the advent of much more sophisticated technology, where customers can just order anything they want from anywhere, and have it brought right to their doorstep. It’s a much more convenient process rather than going to the store and bringing everything you bought yourself. basic convenience is only one of the many benefits brought by modern logistics. It enabled everyone to basically by anything in any amount, without having to worry with how they’re supposed to bring it home. They’ll leave that job to the logistics or to the suppliers themselves. Consequently, this bring a lot of pressure to the businessmen and logistics company owners because the higher the demand of their services, means a higher demand of extra and careful logistics management.
It is every business owner or logistics company representative’s responsibility to take care of everything that needs to be shipped. Mismanagement of products, especially the more fragile ones, will lead to losing customer loyalty and interaction, ultimately leading to a loss of revenue. This is why a checklist for everything is necessary. Most commonly known as a delivery note. It makes tracking and reviewing the items being delivered really easy. It may not be a compulsory document, but the extra gesture is greatly appreciated by the customers and can provide benefits for the business or company as well. To get more familiar with the document, check out these new delivery note samples listed below. You can use these as a guide and even as a template when drafting your own delivery note.
10+ New Delivery Note Samples
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11. New Delivery Invoice Note
What Is a New Delivery Note?
In simple terms, a delivery note is a document that comes with the shipment to a customer. It contains the descriptions of all the items end their quantity enclosed in the delivery. It works like a checklist, where it just lists down everything that is in the delivery itself, and provides a short description of what the items are. It helps with keeping track of every product and provides an overview of the product to be compared with the actual order. The benefits of this document goes both ways. On one hand, customers get an overview of the products they ordered, and on the other hand, a signed copy is sent back to the business owner to let them know that the delivery was a success and it met the customer’s satisfactions. It is important to take note that the document lists number of quantities, not values such as prices and taxes. The latter information will be included in the invoice, which is an entirely different document.
What Should Be the Contents of a New Delivery Note?
Even if you have free rein on creating a delivery note, and that the document is mostly optional, it is still advised to consider using a template like the ones listed above. It should help you make sure that you don’t miss any important details and information regarding the delivery. These are some of the recommended components that a delivery note should have.
- Contact details
It’s important to include basic contact information such as the name of your company, address of your base of operations, contact numbers, and website if you have one. Also include the contact information of the recipient as well.
Date of when the order was made, date of when it was shipped, and date of delivery. Be sure to follow a uniform and proper dating format.
- Name of orders and order numbers
- Item list
Description, name, and quantity of each item
- Subsequent deliveries
Keep in mind to only include this section if subsequent deliveries do occur.
It’s a pretty basic checklist. Most of the additional information heavily depends on the nature of the delivery to be made. But with this and the templates provided above, you should mostly be all set.
Should I keep delivery notes?
Delivery notes should be kept until the invoice of your purchase comes through. The delivery note should then be attached to the receipt.
Are delivery notes required?
Nope. No law states that a delivery note is compulsory. But it is still greatly advised to procide the document as the benefits go both ways.
What is a good received note?
Good Received Note, or GRN, is a record of good received from the suppliers, and is used as a proof that the products have already been received.
Delivery notes don’t just make sure that the delivery goes smoothly, it also preserves the reputation of your business by showing your customers that you care about preserving the quality of your goods and services. Yes, it may not be compulsory, but it’s a simple gesture, you don’t lose anything by providing a delivery note, and the benefit it brings to your company is actually greater than you might think.
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