FREE 9+ Event Planning Contract Samples in PDF | MS Word

How do you plan an event? The most convenient way of planning an event is signing a contract. How is that actually done? Getting help and hiring the right professionals to do the job is the key to getting an event done through a contract. These professionals are called event planners or event coordinators. You simply tell them what you want to happen in your event, agree with the terms and conditions of their contract before signing it, and they will deliver exactly what you want.

How do you plan an event? The most convenient way of planning an event is signing a contract. How is that actually done? Getting help and hiring the right professionals to do the job is the key to getting an event done through a contract. These professionals are called event planners or event coordinators. You simply tell them what you want to happen in your event, agree with the terms and conditions of their contract before signing it, and they will deliver exactly what you want.

There are different kinds of events, so these so-called event contracts come in different forms and layouts. Another factor is also the preferences and style of the event planner. Let’s take a look at a couple of event planning sample contracts that have been gathered below.

Event Planning Contract Samples

1. Wedding Events Planning Contract Sample

A lot of people get excited about the thought of planning for a wedding. It is becoming a booming business industry, that is why more and more people are hyped up in starting their own wedding planner business. When starting this kind of business, you will first need to secure your very own wedding events planning contract, just like the sample above. This six-page sample contract includes a description of included services in the full service package, wedding day coordination, services not included but may be added, payment scheme, etc.

2. Special Events Planning Contract

Any event can be a special event depending on how it is celebrated and appreciated by the guests, especially the person it is intended for. If you want to specifically target planning special events for your business, then you will need a contract that is a perfect match for it. Writing a contract for a special event can be made easier with a sample such as the special events planning contract above. With this general contract, you can plan for simple parties and make them special.

3. Event Planning Agreement Contract Sample

Do you need a sample or a template? Why bother if you can have both? With this event planning agreement contract, you can both have a sample and a template in one document. This sample template can be customized and used as one’s own. The layout is plain and simple, and blank spaces are provided to fill in the required information. You just need two pages to produce a useful and reliable contract for business use.

4. Event Management Contract Sample

Make detailed and comprehensive contracts using this event management contract sample. The sample is from an adventure company that manages outdoor events, like marathons, cycling, racing, etc. The contract is very long but it is worth the time to read all of the details in it. The sample includes the company’s preferred timetable of activities, payment schedule, division of tasks, equipment, vehicles for mobilization, crowd control management, event management labor, etc. You can surely get everything that you need and want from this sample.

5. Event Planning Contract and Checklist

A contract and a checklist all in one document is a very convenient tool to have. Using this kind of sample for our events planning business will make your task easier and inform your client of the things that needs to be covered and done for the said event. This sample is a two-page sample contract and checklist that lists everything you need to know and do for the upcoming event. If you use this sample, you can guarantee that you won’t miss out on any important task or detail.

6. Sample Event Planning Contract Template

A special and memorable event does not come by easily. It has to be carefully planned and carried out in order to meet the desired outcome. But how can that be possible if you actually don’t know where to start? Worry no more because you can get the help that you need with this event planning contract template. This sample template provides a list of things that you will need to guide you with planning a successful event. It will help you secure an event planner contract down to an event venue contract. It’s definitely a must-have.

7. Event Planning Client Contract Sample

Planning a wedding event for your client soon? Well, you know what you must do and one of them is securing an event planning client contract, just like the sample above. This sample contract is specifically made for key destination weddings and other events. It is a three-page contract complete with all the details, like name of the event, event date, names of both bride and groom, mailing address, bride and groom responsibilities, cancellation term, etc.

8. Wedding Day Planning Coordinator Contract

Wedding coordinators must always have a contract prepared at all times. You will never know when a client closes a deal with you or not, so it’s best to be prepared. The sample above is just one of the many wedding coordinator contracts being used in this industry today. It details all of the terms and conditions of hiring the services of the coordinator, as well as what services they offer.

9. Sample Event Planner Contract Template

This is another event planner contract template that event planners must consider having. This template can be customized to fit one’s needs. It has a professional and attractive layout that will surely get your clients excited in signing a contract with you. You can also use it as reference for making your own.

10. Basic Event Planner Contract Sample

If you just want a plain and simple contract for your business, then you might want to check out this basic event planner contract sample. This sample can be used as a template as well. You will just need to customize or make the necessary changes to the document before actually using it as your own.