FREE 10+ Event Planner Contract Samples in PDF

Working or collaborating with a new client for your event planning company, a verbal agreement between you and the client is simply not enough. You will need a written event contract agreement to provide an outline of the terms and conditions of your management plan, business partnership agreement, and event planning contract. This document will be your source of reference when miscommunication arises and will serve as your protection given that you have provided the contract with accurate information.

FREE 10+ Event Planner Contract Samples in PDF

1. Company Event Planner Contract

2. Client Event Planner Contract

3. Event Planner Services Contract

4. Event Planner Agreement Contract

5. Agency Event Planner Contract

6. Wedding Event Planner Contract

7. Conference Event Planner Contract

8. Event Management Planner Contract

9. Worker Event Planner Contract

10. Event Planner Contract Form

11. Standard Event Planner Contract

What is an Event Planner Contract?

An event planner contract involves event strategic planning or event management agreement which is a process of creating, handling, and coordinating the execution of events, which can be a small, large, private, or public occasion. The contract is a formal agreement between an event planner and a client, setting appropriate conditions when event management services are provided. Event planner contracts are commonly used by event planning professionals which include party planners, wedding planners, corporate event specialists, and more.

How to Write an Event Planner Contract

An event planner agreement or contract is a legal document that enables the event planner and their client to create an outline for their scope of work and relationship, a description of the event they will be managing, and establish event planning services to be provided by the planner. This contract also allows them to align their expectations as well as their roles and responsibilities, ensuring that they are both satisfied with the outcome and protected from potential issues and misunderstandings.

Step 1: Include the Scope of Services

As an event planner, the contract must contain your scope of work or services. Determine if you will provide the venue, and the catering services, run all event marketing, provide on-site event staff, the AV equipment, and more.

Step 2: Provide the Cancellation Terms and Payment Terms

The cancellation terms will ensure that you will be compensated for getting your work done even if the event is canceled. In this section, specify that any deposits or fees paid until the time of cancellation are not refundable. Then, provide your payment terms in the contract as well as the estimated budget plan for the event.

Step 3: Include an Indemnification Clause

The indemnification clause is a part of the contract that protects your and your firm from legal action because of the negligence of your client. This section state that you are not responsible for any damages, injuries, or losses that happen because of actions taken by them.

Step 4: Write the Termination Clause

The termination clause or force majeure clause provides you and your company with legal cover in case services are canceled because of situations that are beyond your control. These situations can range from extreme weather conditions to other unforeseen situations.

FAQs

An event planner contract or agreement is a legally binding document that sets the conditions for performing event management services. This agreement is signed by an event planner and their client. It contains essential information such as the contact information of the parties involves, starting and ending dates of the agreement, a description of the event, duties and responsibilities, cancellation penalties, amount of deposit, and choice of jurisdiction.