10+ Preventive Maintenance Schedule Samples

Relying on a proactive approach to maintenance will help you avoid the high costs of reactive maintenance. In the long-term, it can help you to save tens to hundreds of thousands of dollars every year. You can do this through implementing preventive maintenance for your equipment, it ensures ideal operating conditions while also extending the equipment’s life lifetime. While scheduled preventative maintenance may cause some production disruption, it pales in comparison to the real downtime caused by a failure. If you’re looking to set one up, look no further! In this article, we provide you with free and ready-to-use samples of Preventive Maintenance Schedules for your school, apartment, or software logistics. Keep on reading to find out more!

1. Preventive Maintenance Schedule Sample

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2. Printable Preventive Maintenance Schedule

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3. Preventative Maintenance Schedule Format

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4. Vehicle Preventive Maintenance Schedule

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5. HVAC System Preventive Maintenance Schedule

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6. Equipment Preventative Maintenance Schedule

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7. Editable Preventive Maintenance Schedule

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8. General Preventative Maintenance Schedule

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9. Formal Preventative Maintenance Schedule

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10. Standard Preventative Maintenance Schedule

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11. Basic Preventative Maintenance Schedule

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What is a Preventative Maintenance Schedule?

A preventive maintenance plan is a series of steps outlining regularly scheduled maintenance. It is designed to minimize workplace hazards, machinery malfunction, and other unexpected delays that could impact how a business is run or the safety of employees.

How to Make a Preventive Maintenance Schedule

An effective preventive maintenance schedule requires taking inventory, careful planning, research, and establishing a maintenance routine that is easy to understand and facilitate. Here are some key tips to keep in mind when creating your plan:

1. Take Inventory

The first step is to take careful inventory of your machinery, equipment, resources, and vehicles that need regular attention. Walk through your workspaces, construction sites, stores, call centers, and other work areas and make a list of all the equipment that is required for your business to run effectively. An effective preventive maintenance plan starts with a clear understanding of what needs to be maintained.

2. Prioritize Maintenance

Make a list of your company’s most critical equipment, and start the  schedule with them – especially if this is the first time that you are putting together a proactive maintenance planning.

This will allow you and your team to start slow as you transition into a proactive workflow and mindset. On top of that, if you need to pitch the idea to higher-ups within your team, you will be able to prove value faster by starting with just a few assets

Generally speaking, machines that will benefit most from a preventive maintenance schedule are those that:

  •  Are vital to the operations function and organization success
  •  Have failure modes that can be prevented with routine maintenance
  •  Have high repair and replacement costs
  •  Are more likely to fail as time goes by

Keep in mind that as you invest in preventative maintenance, you are avoiding reactive maintenance costs, which tend to be much higher than a predictive maintenance routine.

3. List Specific Maintenance Tasks Create a Schedule

Start at the top of your list and create detailed processes and procedures for regular preventive maintenance on each piece of equipment. Make it clear as to how often this routine maintenance needs to be done and create a space where questions, observations, and feedback can be noted and saved for future reference. This is a good time to speak with the people who use the equipment regularly. Elicit feedback from workers about how the machinery or equipment runs and specific work conditions, and gather information regarding the frequency of breakdowns and malfunctions for a specific piece of equipment.

Once you have this information, consider creating a comprehensive maintenance checklist for your entire facility and for each piece of equipment. Digitizing this checklist can make it easy for your employees in the field to complete while allowing you to keep detailed records of maintenance.

4. Tracking & Modifying

Creating and implementing a preventive maintenance schedule is a smart business move for your company. But if you aren’t monitoring and modifying the schedule, you could be missing something. If you notice a machine doesn’t experience a single breakdown in a specific timeframe, you could modify your schedule so you’re not spending time maintaining a piece of equipment that seems to be running fine on its own. If you notice that another machine is experiencing regular failures despite regular maintenance, you can investigate further and see why it is consistently having issues—then update your plan accordingly.

FAQ

What does a preventative maintenance schedule serve?

A good preventative maintenance program aims to create regular procedures that improve the operation and safety of your property’s equipment. Furthermore, scheduled equipment maintenance will extend the life of the equipment and eliminate the need for unplanned repair.

What is the definition of a preventative maintenance checklist?

A preventative maintenance checklist is a list of documented activities that a technician must complete before closing a PM.

How often should preventative maintenance be performed?

Preventive maintenance based on usage ensures that equipment continues to function as planned by the manufacturer. Unlike time-based maintenance, which follows a strict schedule, usage-based maintenance is performed whenever an asset requires it, whether that’s once a month or once every six months, whichever comes first.

A preventative maintenance program will, in general, minimize reactive maintenance, equipment failure, and maintenance backlog. To help you get started with this, download our easily customizable and comprehensive Preventive Maintenance Schedule today!

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