It is possible to become overwhelmed by the amount of material that is currently available on how to effectively create meeting notes. Because of this, taking notes during meetings might feel like a bit of an onerous task at times. It’s a shame because the inverse is actually the case. The meeting notes are a valuable resource for teams, as well as a crucial tool of sharing and disseminating knowledge throughout a company business. Besides, you can use such a note for a non-profit organization, club meeting, or any team meetings.

50+ Meeting Notes Samples

1. Meeting Note Taking Template

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  • MS Word
  • Google Docs
  • Pages

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2. Progress Meeting Notes

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  • PDF

Size: 159 KB

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3. Safety Meeting Notes or Minutes

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  • PDF

Size: 533 KB

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4. Program Advisory Meeting Notes

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  • PDF

Size: 18 KB

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5. Stakeholder Engagement Meeting Notes

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  • PDF

Size: 725 KB

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6. Meeting Action Notes

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Size: 102 KB

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7. Meeting Notes Example

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Size: 99 KB

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8. Community Meeting Notes

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Size: 378 KB

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9. Draft Meeting Notes

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  • PDF

Size: 139 KB

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10. Team Meeting Notes

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  • PDF

Size: 131 KB

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11. Pre-Application Meeting Notes

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Size: 365 KB

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12. Meeting Notes Worksheet

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Size: 75 KB

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13. Town Meeting Notes From Moderator

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Size: 36 KB

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14. Agency Meeting Notes

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Size: 37 KB

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15. Group Meeting Notes

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  • PDF

Size: 142 KB

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16. Notes of Meeting

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  • PDF

Size: 210 KB

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17. Staff Advisory Group Meeting Notes

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  • PDF

Size: 170 KB

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18. Mentor Meeting Notes

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Size: 80 KB

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19. Drainage Work Group Meeting Notes

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  • PDF

Size: 282 KB

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20. Committee Meeting Notes

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Size: 113 KB

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21. Team Follow-Up Meeting Notes

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  • PDF

Size: 238 KB

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22. Meeting Agenda Notes

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  • PDF

Size: 146 KB

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23. Advisory Group Meeting Notes

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Size: 166 KB

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24. Virtual Meeting Notes

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Size: 260 KB

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25. Advisory Committee Meeting Notes

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  • PDF

Size: 3 MB

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26. Advisory Board Meeting Notes

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Size: 185 KB

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27. Group Meeting Notes

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  • PDF

Size: 142 KB

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28. Council Meeting Notes

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Size: 312 KB

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29. Project Meeting Notes

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  • PDF

Size: 70 KB

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30. Public Meeting Notes

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  • PDF

Size: 127 KB

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31. Disability Meeting Notes

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  • PDF

Size: 170 KB

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32. Student Meeting Notes

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  • PDF

Size: 289 KB

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33. Production Meeting Notes

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  • PDF

Size: 69 KB

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34. Stakeholder Advisory Committee Meeting Notes

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  • PDF

Size: 131 KB

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35. Pre-Submittal Meeting Notes

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  • PDF

Size: 142 KB

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36. Subgroup Meeting Notes

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Size: 551 KB

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37. General Meeting Notes

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Size: 244 KB

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38. Final Meeting Notes

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Size: 214 KB

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39. Standard Meeting Notes

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  • PDF

Size: 1 MB

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40. Meeting Minutes Notes

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  • PDF

Size: 3 KB

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41. Working Group Meeting Notes

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  • PDF

Size: 198 KB

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42. Supervision Meeting Notes

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  • PDF

Size: 392 KB

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43. Mitigation Working Group Meeting Notes

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  • PDF

Size: 110 KB

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44. Drainage Work Group Meeting Notes

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  • PDF

Size: 200 KB

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45. Pre-Construction Meeting Notes

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  • PDF

Size: 51 KB

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46. Simple Meeting Notes

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  • PDF

Size: 150 KB

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47. Plan Process Meeting Notes

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  • PDF

Size: 130 KB

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48. Informal Meeting Notes

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  • PDF

Size: 52 KB

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49. Advisory Team Meeting Notes

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  • PDF

Size: 84 KB

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50. Client Meeting Notes

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  • PDF

Size: 15 KB

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51. Board Meeting Notes

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  • PDF

Size: 235 KB

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What Is a Meeting Notes?

Meeting notes are a specialized form of notes that are compiled during meetings by a person who has been designated as the meeting’s note-taker. It’s possible that the person taking meeting notes during the meeting is a trained professional, but it’s also possible that the work has been delegated to one of the attendees. They offer a written meeting report regarding the meeting, which details the location, date, and time of the meeting, as well as the purpose of the meeting, the attendees, and a summary of the topics that were covered during the meeting.

How To Make a Meeting Notes?

The time, date, and location of the meeting, as well as a list of those who are scheduled to attend, are all included in the notes for a formal meeting. When the meeting begins, it is expected that the person taking notes will keep an honest and precise record of everything that occurs during that time period. Therefore, in order to get going, you can learn by reading the steps that are provided below.

Step 1- Make a Fillable Form

It is not overly difficult to put together a document containing blank conference notes. There is a wide variety of software available, including Microsoft Word and Microsoft Excel for Windows-based computers, that can be used to take notes during meetings. Google Docs and Google Sheets are excellent options for you to consider using if you would rather design the arrangement of your meeting notes using an internet browser.

Step 2- Use Proper Lay-out

During a meeting, when you are taking notes, you need to capture details as rapidly as possible. Choose a layout design that is straightforward and organized if you want to maximize the usefulness of the written meeting notes you take. As you write, make use of formatting elements such as grid tables, bulleted lists, headings, and others to assist you in organizing the material you include. In addition, while taking notes, utilize terminology that is crystal clear and to the point.

Step 3- Make it Readable

After the conclusion of the meeting, and once your meeting notes or meeting minutes have been finalized, send copies of both to everyone who was present at the meeting. By selecting uncomplicated font styles for your text, you can ensure that the document you’ve created is simple to read and understand. You can also emphasize certain points in the text and graphics by using color.

Step 4- Use Sample Templates

Are you unfamiliar with the process of taking notes during meetings on your own? In that case, you may download a pre-made example to use as a design reference or as a layout that you can change. When discussing the file format to download, you should strongly consider selecting PDF as your option because it is compatible with all operating systems.

How do I put together the agenda for a meeting?

Find out what kind of meeting it will be, what its goals will be, and how much time will be allotted to each topic, and make a list of the documents that will be required.

What are the reasons behind the significance of taking meeting notes?

Notes taken during a meeting, also known as meeting minutes, are valuable resources because they provide a synopsis of what was discussed at the meeting, not only for those who were present but also for those who were not.

What information ought to be included in the meeting notes?

The date, the time, the attendees, the absentees, the amendments, and the actions are some examples of general information that should be included in your meeting notes.

In the context of professional endeavors, tools such as mind maps, agile roadmaps, analysis reports, Gantt charts, and waterfall charts all contribute useful information. Anyone, from a professor to a secretary, can get something useful from keeping meeting notes as a reference to look back on. You can compile your notes in whichever way is required by the person who is hosting the meeting, regardless of whether they are handwritten or typed. Download an example template in printable PDF format right now to get a head start on taking meeting notes.

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