FREE 10+ Payroll Report Samples in PDF

Business payroll reporting can provide current information on the work habits of your employees and the labor costs incurred by the company as a whole. Payroll reports can also be helpful when dealing with a specific employee’s pay history, filing taxes, and IRS or internal audits. Payroll reporting not only provides vital business data but also boosts morale. The insights you gain from payroll reports can then assist you in reducing turnover by trying to set up reminders to celebrate worker anniversaries, such as birthdays, bonuses, and yearly reviews. For instance, keeping up with employee payroll updates and changes can help you calculate employee turnover.

10+ Payroll Report Samples in PDF

1. Payroll Report Template

2. Payroll Detail Report Manual

3. Summary of Monthly Payroll Report

4. Sample Payroll Report

5. HR and Payroll Reporting

6. Access Payroll & Tax Reports

7. Certified Payroll Report

8. Global Payroll Survey Report

9. Running a Payroll Report

10. Generating Payroll Reports

11. Payroll Distribution Report

What Is Payroll Report?

A payroll report is a valuable document that includes specific financial and tax compliance, including hours worked, pay rates, vacation or sick days used, overtime incurred, federal and state income taxes withheld, tax withholdings, and benefit costs. Payroll reports assist an old or new business gain control over its finances by providing a better understanding of its employee costs. Additionally, it is produced each paid month, and on a weekly or annual basis, specific payroll records must be submitted to a federal or state governmental entity. At the same time, it helps reduce any financial risk.

How To Make a Payroll Report?

Various human errors might happen when a company tries to process payroll manually. These mistakes include incorrect paycheck amounts, excessive or insufficient tax withholding, and improper deduction and benefit withholding. By following our instructions, you can effectively construct a payroll report while avoiding these mistakes and achieving financial feasibility. Besides, it can also contribute to comprehensive financial reports and financial investment.

1. Prepare Payroll

Errors can be caught by exercising vigilance. To ensure that problems are fixed before printing paychecks and initiating direct payments, payroll processing should be done a few days before payday.

2. Update Personnel Records

Before the start of the next pay period, changes that have taken place during the previous pay period should be updated. Updates should be made to address changes, voluntary deduction changes, and information regarding new hires.

3. Create a Timekeeping Calculation

Some employees’ time records, such as time cards or timesheets, may need to have hours manually entered into the system to be paid. The correct entry of regular hours, overtime, and vacation time are required. Make that hours worked are accurately entered into the payroll system if you utilize a computerized system and make any necessary corrections before payday.

4. Assign Payments

Payments are defined and include additional sources of income, including bonuses, commissions, and expenses that were skipped because of rises. In the prior period, make adjustments for any overpayments or underpayments. Payment for the period is prorated for salaried personnel based on the start or end date of employment. Employees who leave the company in the future won’t receive any more money.

5. Verify Payroll Report

Before printing paychecks and processing direct deposits, print payroll reports. Verify the payroll information is accurate using the printout. Before processing the wages, corrected errors should be made.

We felt the need to share some templates that you could use as you build your startup’s payroll system, making it easier for you to check off all the necessary details for paying your employees appropriately.