A professional quotation template is such a crucial document because it informs customers about what to expect from a particular company. Due to the past information offered, it also aids in the sensible planning of a budget. The templates also aid in setting a project’s parameters, ensuring a smooth procedure with no under- or overestimation. It’s possible that a client or customer will need to hire you right away. However, there will be times when you are competing with other providers or must persuade the customer that they require the service in the first place. A proper, well-designed quote can be the deciding factor in these cases.

10+ Formal Quotation Samples

A formal quotation template is a business document that is created by a retailer, firm, business, or any other entity. Its primary goal is to break down and display the pricing specifics for a specific piece of work that must be completed for a client or customer. Without a formal quotation, information tends to be dispersed and unorganized, making it difficult to understand its meaning.

1. Formal Quotation Template

Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • PDF

 

Download

2. Formal Freelance Quotation Template

Details
File Format
  • MS Word
  • Google Docs
  • Google Sheets
  • MS Excel

Download

3. Invitation to Submit Formal Written Quotation

Details
File Format
  • PDF

Size: 44 KB

Download

4. Formal Written Price Quotation

Details
File Format
  • PDF

Size: 222 KB

Download

5. Loacal Muncipality Formal Quotation

Details
File Format
  • PDF

Size: 176 KB

Download

6. Sample Formal Quotation

Details
File Format
  • PDF

Size: 1 MB

Download

7. Formal Request for Quotation

Details
File Format
  • PDF

Size: 728 KB

Download

8. Printable Formal Quotation

Details
File Format
  • PDF

Size: 1 MB

Download

9. Formal Price Quotation

Details
File Format
  • PDF

Size: 577 KB

Download

10. Advertised Formal Quotation

Details
File Format
  • PDF

Size: 275 KB

Download

11. Formal Supply & Delivery of Medical Consumable Quotation

Details
File Format
  • PDF

Size: 1 MB

Download

Things to Include

It’s critical to pay attention to the structure of your quote as well as the specifics you include. A good formal quote has a few basic elements:

  1. Company name and contact details – The company name as well as contact information (phone number, address, email, etc.) should be clearly stated. These should be placed near the top of the page so that the reader can find them quickly.
  2. Pricing breakdown – You can display your price quote in a variety of ways, but a pricing table or price list is a frequent and recommended structure. Each item or service can be detailed in its own section of the table, with each cost related with each line item highlighted, such as taxes, total price, discounts, and so on, so the reader understands precisely what they must spend.
  3. Other information – You can include more facts and data to make the quote more effective, depending on your selling approach and what the customer has requested. Guarantees, a description of the goods or services, optional extra expenses, payment terms, a ready-made legal document for them to sign, a work timeline, and more are all included. Make sure that any extra information you include is useful to the person who will receive the quote.
  4. Extras – Add dynamic and eye-catching aspects to your pricing proposal if you really want to stand out from the crowd. For instance, educational movies, marketing images and photos, interactive checkboxes, electronic signatures, and so on. Consider include brand components such as logos and color schemes, as well as anything else that maintains your quotation on-brand.

There will always be a provider and a customer in a firm trading items for the mutual profit. The goods of the supplier are the things they sell or the services they give, whereas the customer’s goods are their payments for the products and services they received from the provider. You may also be interested in Quotation Templates.

FAQs

What are the tips for writing a formal quotation?

– When drafting a formal quotation, stick to the usual format. This makes it simple to read for your potential client. Although the format may differ significantly from company to company, it will always adhere to a set of guidelines.
– To make a formal quotation legible and understandable, use basic language. It should be succinct and direct.
– To avoid wasting the reader’s time, keep your official quotation brief and direct.

What is the difference between an estimate and a quote?

An estimate is more of an informed guess than a firm price, and it isn’t meant to constitute a contract. A quote is more formal and provides a much more realistic pricing based on a thorough examination of the job’s costs. If approved by the quotation recipient, this type of quote can even serve as a legal document or contract.

If you want to see more samples and formats, check out some formal quotation samples and templates provided in the article for your reference.

Related Posts