An office, regardless of size is a space that is used on an almost daily basis. You see a lot of foot traffic, and some may have a lot of office equipment and materials. It is a busy working environment which means it is susceptible to dirt and untidiness. Most companies, especially large ones whose office space expand to several floors would need to hire an office cleaning service to help maintain the cleanliness of their work environment. And of course there are a lot of cleaning companies to choose from, but the main concern is that, are these companies equipped to clean a large office space that has a variety of rooms including restrooms and a pantry? To find out about that, clients who are in dire need of office cleaning services request for a proposal from cleaning services in order to choose the right candidate for the job. Read more about office cleaning proposal in our article below and don’t forget to check out our free office cleaning proposal samples as well.

10+ Office Cleaning Proposal Samples

1. Office Cleaning Proposal Template

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2. Office Cleaning Service Proposal Template

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3. Office Library Cleaning Service Proposal

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4. Office Cleaning Facility Proposal

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5. Office Cleaning Agency Proposal

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6. Office Cleaning Request for Proposal

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7. Office Commercial Building Cleaning Proposal

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8. Office Building Cleaning Services Proposal

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9. Office Cleaning Services Contract Proposal

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10. Professional Office Cleaning Proposal

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11. Office Cleaning Bid Proposal

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What Is an Office Cleaning Proposal?

An office cleaning proposal is a service type of proposal that outlines the cleaning services that your offer, and in this case for offices. Your cleaning proposal must be tailored to your prospective client’s needs and providing the right services and methods in cleaning an office area. If you have a general cleaning service company, then you would need to customized your proposal to fit your client’s requirements. Although it doesn’t really seem too hard to write up a office cleaning proposal, but there are several things you must do before you can start.

How To Write an Office Cleaning Proposal?

Before you can start with your cleaning proposal, always see to it that you have some information about your client and most importantly what their office space looks like. Perhaps you can ask them for an overall description of what the office looks like, number of restrooms, if there’s a full kitchen/pantry or a lounge, if desks need to be wiped down daily or the own office staff will take care of their own section, and etc. Details like this will help you create an office cleaning proposal that will satisfy your prospects needs by giving them the correct amount of working hours for the service as well as a reasonable price. Now that you have an idea about your client, you may begin writing your office cleaning proposal. Below are the following items you may include in your proposal.

I. Cover Letter

Start with a cover letter thanking your client for the opportunity to submit an office cleaning proposal, list your services and explain how the process works from start to finish. It should also contain a short overview of the company.

II. About The Company

In this section of your proposal, include a brief background of your cleaning services company, how it started, how many years have you been operating, mention any service your company specializes in and give a list of the types of facilities you service and explain what differentiates your company from others.

III. Services Offered

This section should include the different cleaning services your clients will expect from your company. Go into detail the different task, describe what areas, materials or equipment will be cleaned, and etc. The purpose of the service description is to advise your prospect in detail what the services include, make sure you do not add any description of services you will not provide.

IV. Frequency of Service

Detail how often the services will be provided, whether it be daily, weekly, etc. and the number of hours rendered per service. Let this section help you extend on the description by adding when and what services will be performed.

V. Supply List

List down the tentative cleaning supplies/products and equipment you will be using during the office space cleaning as well as its purpose. Advise your client that the list may be changed depending on the requirements and availability of the products.

VI. Guarantee and Assurance

Let your client know that your company is a fully licensed and insured to provide professional office cleaning services. This is your opportunity to highlight more about your company and your ability to provide services effectively.

VII. References and Testimonials

To further help convince your client to choose your cleaning services, include a list of references they can call or talk to prove your company’s credibility. You may also include testimonials from previously satisfied clients.

VIII. Pricing

This section includes the pricing of all services inquired about, and be sure to be as detailed as possible. You may want to include the payment due date and payment scheme.

IX. Agreement of Service

This section should outline the terms of the contract. Such as the duration of the contract, if it is a fixed price or variable, the valid length of the price for the services, the frequency on which the services would be performed, any provisions that may end the terms of service early as well as any that may incur extra payment such as: overtime hours, cancellation fees, rescheduling fees, etc.

FAQs

Why Do Offices Need to Hire Cleaning Services?

Hiring a professional cleaning services can ensure that the office space is kept tidy and regularly clean. It will also save regular employees from doing extra work that can affect their current job.

What Are the Ways to Get a Cleaning Service Contract?

Traditionally, referrals is one of the best ways to get a cleaning contract or simply advertising your cleaning services in different traditional or online platforms. Another is by joining cleaning service bids and submitting proposals.

Does a Cleaning Services Need a License?

To enhance your company’s credibility, a cleaning license is a must. And you may also need a special license or bond to comply with laws in your area or work with certain clients. In addition to licenses and bonds, your cleaning company may need business insurance.

Trying to seal a deal with clients may seem like a challenge for most cleaning services companies. But a well-crafted office cleaning proposal will help you attain your client’s approval, just keep in mind the items you must include in your proposal.

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