Before you go to the field and implement your new project, you should first prepare your proposal whether it is research proposal or business proposal. Proposal writing has no specific set of rules, but it is important to know that there would be certain elements that would make your proposal better and effective.
Similar to project proposal and any others, anything that you start would cost you resources, whether they are tangible like involving money and materials or intangible like time and labor; it all has to be documented and broken down to details as the standard proposal writing.
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What Is the Best Format for a Business Proposal?
There are only three P’s that you should consider to have the best format for a business proposal. The three P’s are problem statement, proposed solution, and the pricing. Your business proposal should contain those to make an effective and impressive proposal other than the basic format with title page, benefits, and qualifications. Included in the consideration is the business proposal letter examples because it should be attached or given first before presenting the business proposal to inform the board or the target audience who will have to listen to the proposal.
How to Write a Business Proposal
In every business proposal examples, it is vital to have a format that is organized, clear, and readable. Follow these easy steps to write a business proposal:
- Title page. Write your name, company’s name, the manager or supervisor you are submitting the proposal to, and the date you submitted your proposal.
- Introduction. This is the part where you introduce the problem, the issues you want to address, and a preview of your proposed solution.
- Define terminologies.
- Proposed solution. This is the detailed version of what you wrote in the introduction.
- Benefits of the solution
- Estimated budget
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7 Tips for Creating a Great Business Proposal
- Be knowledgeable for the requirements. Most of the time, you will encounter RFP or request for proposal.
- Understand the client’s needs and wants. If you don’t get the whole point of why the client requested a proposal, or what the client wants to get out from that project, you will not be able to deliver what they are expecting.
- Formulate a good methodology. These are the steps necessary to reach the outcome you and the client wants.
- Evaluate an appropriate solution. Do not just settle into one solution, think as many as possible to serve as your alternate solution.
- Do not try to meet the competitor’s level, be the standard they want to meet.
- Write a detailed and good business proposal. If you choose to write a generic business proposal, make sure that is both impressive and feasible.
- Do not write a last-minute proposal.
Types of Business Proposal
It is important to determine the types of business proposal you are trying to write before using sample business proposals without even considering if it is appropriate for what you are trying to present.
- Formally solicited. This is written in response to the requirements including request for proposal, request for quotation, invitation for bid, and request for information.
- Informally solicited. Also known as sole-source proposal, this is developed when you want to try to convince another company to hire your business. This is more like outsourcing, and a proposal has to be done to have an agreement on how the service will be provided by the other and what benefits they will be getting in return.
- Unsolicited business proposal. These are like marketing brochures, usually done to introduce something new. Whether it is a product or services, the proposal is generic and not really specific on what clients want or need.
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Important Elements of a Business Proposal
- The header or title
- The business proposal letters
- The opening statement
- The scope of work. Part of this should be the description of your understanding to the client needs.
- The project delivery. As much as possible, the outcome should be tangible because this helps ensure the investors or client to see all of it as achievable and possible.
- Investment details. This is where all the pricing, budgeting details, or breakdown of cost are presented.
- The benefits. The return of investment is very important for the clients because this is what usually motivates them to accept business proposals, they would want to get more from what they input.
Advantage and Disadvantage of Business Proposal
Despite all the planning, in-depth study, following the steps in business proposal format samples, there would always be two sides of every story. Here we are going to see the advantages and disadvantages of business proposal, then you can weigh whether you want to invest your time and resources for a proposal or not.
- Clarification of the vision of the project
- Helps eliminate failure processes
- Addresses the risks the company has to face
- Not being able to involve the right people
- Investing too much time on the nonessentials
- Implementation might be poor compared to what was proposed
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Guidelines for Writing a Business Proposal
Follow these steps to write the best business proposal:
- You may request for proposal guidelines if available. Be sure to read the criteria and guidelines to help you hit the right points, and avoid missing some important details that are expected by the investors.
- Study business plans samples from the organization to have an idea on the kinds of businesses they like to engage and what interests them. It is always an advantage when you know what they want so you could deliver it.
- Always maintain clarity and specificity.
- When writing the different sections of the contents, use proper transitions. This way, it would not seem like you are jumping from one topic to another.
- Use charts, especially for the numerical data.
- Give an explanation on why the situation is problematic and how it affects the company.
- Emphasize your timeline for the project.
- Benchmark and be updated with your competitors.
- Legal matters should be observed and considered.
- Discuss anticipated risks and opposition.
- Think of an alternative solution.
- Revise your proposal if needed, which is usually the case.
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