An email or electronic mail is one of the most common forms of communication, probably surpassing the use of traditional mail nowadays. It is particularly used in the office to send emails to clients, a means to communicate within the company, and for other business transactions. In most cases, when we get employed, one of the first things assigned to each employee is their very own business email. The convenience of emails is evidently clear aside from fast and reliable communication, this can also be a platform to attach files or to send memorandums(memo). Sending an email memo is nothing new in most business establishments especially when the management wants to send a report or policies across the organization. To know more about the importance of an email memo, let us discuss this further below. And if you need to prepare a memo, check out our free email memo samples that are available for download on this page.
10+ Email Memo Samples
1. Email Memo Format Template
2. Company Email Memo
3. Business Email Memo
4. Basic Email Memo
5. Email Memo with Receipt
6. Memo Via Email
7. Sample Email Memo
8. Email Memo to All Staff
9. Formal Email Memo
10. Email Memo for Tenants at Business Property
11. Editable Email Memo
What Is an Email Memo?
Memorandums or memos in short are a form of written or electronic communication that is sent to a large group of individuals within a company or organization. Memos have a twofold purpose as this can bring attention to problems, and they solve problems. Memos sent via email are quite typical because of its efficiency and the fact email memos can be sent anytime and anywhere. So if it is urgent enough, a reader can check their email immediately. You can basically send memos to tackle topics such as product changes, meeting schedules, procedure changes, policy additions, summaries of agreement terms, and reminders. For all intents and purposes, the email has become the memorandum of modern business.
How To Write an Email Memo?
Before emails, memos are often posted on a memo board in a school, company, or any business organization. But there are times when some employees fail to check the memo, which is why emails became a popular avenue to communicate internally, so most companies started sending email memos. You may need to write an email memo to address a certain issue or inform your staff about an upcoming event so they may be prepared. And remember memos are often sent internally, or those within the organization. So it is important that before sending the email, check your recipients in case you don’t want to leak information to those who aren’t supposed to read it. Every email memo is unique and isn’t too hard to do, so we have several tips to help you write a well-crafted email memo, you may read more about this below.
1. Header
Start your memo with a header, which should indicate the word MEMORANDUM, so the readers will have an idea that the email is something of importance. Aside from that, details such as to whom the document is addressed to and where or whom it is from, and the subject of the memo. Don’t forget to include the date as well.
2. Purpose
The first paragraph of the memo usually states the main purpose of why the email was sent in the first place. In most cases, it should be short, roughly around 2 to 3 sentences. Make sure you write a clear and concise statement so the reader would understand its purpose. If the memo is meant to follow up on a certain issue or topic make sure to include this as well.
3. Next Paragraphs
Depending on the context of the memo, you may want to provide more information or if you need to implement a certain policy more in-depth details should be provided.
4. Conclusion
Make use of the last few sentences to create a statement that would conclude the memo. If applicable include any request of action from the people concerned.
5. Attachments
If you need to attach any important documents, you can do that since you are using an email to disseminate the memo. So attaching additional files is one of the basic features of an email.
FAQs
What Is Business Communications?
This is the method of communicating and sharing communication with people within and outside the organization.
What Is an Email Attachment?
An email attachment is a document that you can attach to your email. These may be written files, photographs, or videos.
What Is a Project Memo?
A project memo is a form of communication that addresses various stages of a project, including planning and implementation, or presenting data related to the project.
An email memo is an important communication tool that is commonly used in an organization. It is one way to send a message to a large group of individuals all at once. To make it easier for you to prepare, don’t forget to download our free templates above!
Related Posts
FREE 14+ Internal Memo Templates
FREE 11+ Internal Memo Templates
FREE 9+ Company Memo Templates
FREE 9+ Sample Memo Templates
FREE 9+ Budget Memo Templates
FREE 8+ Sample Casual Memo Letter Templates
FREE 7+ Sample Professional Email Templates
FREE 6+ Sample Confidential Memos
FREE 6+ Formal Memorandum Samples
FREE 6+ Sample Interoffice Memo Templates
15+ Free Memo Samples
FREE 11+ Sample Legal Memo Templates
FREE 10+ Credit Memo Samples & Templates
FREE 10+ Management Memo Samples
FREE 9+ Sample Business Memo Templates