Studies show that a highly proficient reader can read 280 to 310 words per minute and still comprehend the information presented before them. However, some factors are affecting the ability of a person to understand data—including its complexity. While some people dwell on words and sentences to learn and absorb details, most of us rely on the visualization of information. And one of the most effective ways to present numerical figures, processes, and relationships, is through charts. Discover more about it in this short guide.
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What Is a Chart?
As you are no doubt aware, a chart is a visualization tool commonly used to present information. It utilizes symbols, such as bars, lines, and pies to represent numerical figures. Moreover, a simple chart allows the viewers to determine patterns, flow, trends, comparisons, and relationships. Also, note that a diagram or graph can help visualize both qualitative and quantitative data. You just have to choose the right type of chart for a specific kind of data.
How to Create a Chart in Microsoft Excel
When you Google “charts,” you will find various blank charts, infographics, and organizational chart samples, you can refer to as you start working on your chart design. But if you want to have a clearer idea of how to create a chart in Microsoft Excel, follow the steps provided below.
1. Collect Information
Obviously, the first thing you need to do when making a chart is to collect all the details you will input in the material. Make sure that you have the complete information for your visual presentation to be accurate. This way, designing your chart will be smooth since you already have a compilation of the necessary information.
2. Determine the Type of Chart
After you have the figures or information at hand, you can already determine what type of chart will best represent such data. Generally, there are two main types of data: quantitative and qualitative. For quantifiable figures, you can use bar graphs, histograms, pie charts, and scatter plots. On the other hand, presenting qualitative data will be effective with the help of word clouds, timelines, and infographics.
3. Launch Microsoft Excel
Now that you are certain which type of chart to use, launch Microsoft Excel then create a new file. Enter the data in the spreadsheet and make sure that you arrange it accordingly. Then, select the figures you want to include in the chart and click Insert. The application will then provide you with options for the types of graphs that will best suit your data. After finding the diagram you prefer, click it then select OK.
If you want to customize the look of your chart, you can check the Chart Elements, Chart Styles, and Chart Filters featured in Excel. For additional design formatting options, click the diagram you created a while ago and add Chart Tools to the ribbon. Lastly, make sure to highlight the most important details by choosing the right colors.
What is data visualization?
Data visualization is highly essential in Statistics. It refers to the techniques used by professionals to transform complex numerical figures into an easily comprehensible graphical representation. Furthermore, its primary goal is to present comprehensive data sets through charts or graphs for the readers to understand the data immediately.
What is a data series?
A data series is a collection of related data that are grouped. In Excel, you can determine a data series if they belong to the same row or column in the spreadsheet.
What are the different types of charts?
As previously mentioned, there are different types of charts, and each of them has a distinct purpose. Some examples of these are the following:
- Column Chart
- Map Chart
- Gantt Chart
- Organizational Chart
- Line Graph
- Pie Chart
- Bubble Chart
- Area Chart
As featured in an article from Inc., over 60% of humans are visual learners. This data means that the majority of us prefer visual communication instead of auditory. With this in mind, it is safe to say that the best way to present large amounts of data is to create charts. And if you want to have a hassle-free chart-making process, then choose from one of the chart templates we have compiled in this article. After downloading, the only thing that’s left to do is to modify the details, and you’re good to go!
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