An employee confidentially agreement is signed between the employer and the employee. It lays down the things that the latter can’t reveal to an outsider as long he/she is working for the company. An employee confidentiality agreement is enforceable for the entire duration of a person’s employment, and for a fixed period of time after termination.

The duration of such an agreement is usually between one to three years and typically includes activities that former employees were prohibited from doing. You may also see Business Rental Agreement.

Sample Employee Confidentiality Agreement

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Standard Employee Confidentiality Agreement

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This is the simplest of all employee confidentiality agreements and usually available free over the internet. It’s straightforward and unintimidating and appropriate for all users. It can be modified to meet specific needs and requirements of a particular company. A standard employee confidentiality agreement is typically written by an attorney, incorporating a few cosmetic changes.

Law Firm Employee Confidentiality Agreement

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While most attorneys will understand the importance of client secrecy, a law firm may still compound an agreement with its lawyers, prohibiting them from disclosing sensitive information. Besides, most non-lawyer employees will have access to such information and it’s important to keep the latter protected. The firm will require all its employees to sign an employee confidentiality agreement in this regard.

Medical Employee Confidentiality Agreement

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All medical staff including physicians and non-physicians has to sign a confidentiality agreement, which treats all patient information as confidential. In most cases, the confidentiality and privacy of the patients are secured under relevant ethics codes and federal regulations. No patient information can be disclosed sans specific written consent of the patient and by their clinician.

Office Employee Confidentiality Agreement

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This may lead to expensive lawsuits for the employer. Several states have laws to protect confidential information at the workplace. An office employee confidentiality agreement must be signed by the staff to not disclose any information to anybody. It’s also known as a nondisclosure agreement.

Sample Employee Confidentiality Agreement

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Printable Employee Confidentiality Agreement

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Basic Employee Confidentiality Agreement

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Employee Confidentiality Agreement Free

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Simple Employee Confidentiality Agreement

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Use and Purpose of Employee Confidentiality Agreements

  • Senior level job interviews where confidential company information may be discussed. Candidates may have to sign an agreement before.
  • Contractor or consultant assignment discussions, and products or services resulting from contractual work, call for a signed agreement.
  • Vendor discussions that involve parts, products, and various other proprietary information sharing.
  • Situations that involve stock and company purchase, due diligence, or other interactions, in which sensitive information is likely to be shared.

Benefits of an Employee Confidentiality Agreement

  • Protects from disclosing intellectual property information, including trade secrets, patent applications etc.
  • Ensures legal protection if another party or competitor infringes on patens or use protected information.
  • Helps in marketing which allows a company to select information to be actually released to the public. Companies may not always want people to know everything about their products.

How to Write an Employee Confidentiality Agreement?

A confidentiality agreement must state that an employee can’t disclose or profit from the sensitive information supplied. It states the duration for which an employee, after quitting, may not work for a competitor or another organization. A confidentiality agreement may even have terms that prohibit an employee to work in the same industry as their employer, after leaving the job, for a certain period of time. It’s usually two years but may vary between organizations. You may also see Mutual Confidentiality Agreements.

While no efforts to protect company information could be entirely foolproof, an employee confidentiality agreement is a step towards the right direction. They prevent the misuse of sensitive and important information and warn competitors that they could be at risk of litigation, if they resort to dishonest means and exploit insiders to steal secrets.

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