Companies today are always strict on the sensitivity of information about their customers and how they get their data. That’s why new employees and business partners are required to sign a statement of confidentiality to protect crucial data from leaking to competitors and such. Here, we share with you our Data Confidentiality Agreement Templates. You can download and use them with ease. They can help you create your company’s confidentiality agreement forms quickly. It’s essential to create copies of them to ensure the security of your precious business data. So have a good look at each of our templates below!

FREE 9+ Data Confidentiality Agreement Templates in PDF | Google Docs | Pages | MS Word

Data Processing Services Confidentiality Agreement Template

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File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4 & US

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Customer Data Confidentiality Agreement

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File Format
  • PDF

Size: 273 KB

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Personal Data Confidentiality

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File Format
  • DOC

Size: 12 KB

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Company Data Agreement

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File Format
  • PDF

Size: 20 KB

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Computer Data Confidentiality Agreement

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File Format
  • DOC

Size: 47 KB

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Employee Data Confidentiality

Details
File Format
  • PDF

Size: 209 KB

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Data Protection Agreement

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File Format
  • PDF

Size: 210 KB

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Researcher Data Confidentiality

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File Format
  • DOC

Size: 15 KB

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Student Data Confidentiality Agreement

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File Format
  • PDF

Size: 99 KB

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Data Confidentiality Agreement Sample

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File Format
  • PDF

Size: 103 KB

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What Is a Data Confidentiality Agreement?

A data confidentiality agreement is a binding document that ensures new company members or partners will protect the organization’s confidential data. Companies can issue it immediately after a new employee signs an employment contract and if other entities enter the organizational chart.

Issuing confidentiality agreements is an important data protection practice that every company must follow. That’s because most of them do constant data sharing with entities they’re associated with. Some of those entities might leak confidential information to competitors and the like. They can do so without facing formal punishment if they haven’t signed a data confidentiality agreement or contract.

Moreover, a data confidentiality agreement is also known as a nondisclosure agreement.

How to Write a Data Confidentiality Agreement

A 2020 IBM report states that $3.86 million is the average cost of a data breach worldwide, which is quite huge. It shows that the leakage of confidential data can affect businesses adversely, specifically their finances. A data breach can also damage a company’s reputation and cause its downfall. So, if you don’t want your company to suffer the same outcome, always prepare a data confidentiality agreement. Get started by reading our short guide below.

Step 1: Introduce the Parties Involved

The parties involved in this agreement are your company, which is the disclosing party, and the entities who’ll receive the disclosed data. It’s important to specify the parties involved, especially the side who’ll receive confidential data. That’s to clarify who’s responsible who will face punishment if the data leaks to unauthorized entities, regardless if done intentionally or unintentionally.

Step 2: Specify and Describe the Confidential Data

You have to specify the data that your company will disclose. Make sure to describe its function. This is a crucial step to execute. It ensures that the receiving party will be aware of the data they must protect. See to it to discuss the data’s various aspects thoroughly.

Step 3: Indicate When the Agreement Will Take Effect

The agreement should take effect once the other party signs the document or once they receive the data. And you must clearly indicate that in the agreement. It’s advisable not to specify an exact schedule of when it’ll take effect.

Step 4: Establish Sanctions for Data Leak

The agreement will be useless without sanctions for a data leak. So, make sure to establish them in the document. These sanctions could be hefty fines, lawsuits, and the like. The sanctions should be heavy to ensure that the other party will abide by the agreement and data security measures.

FAQs

Does a data confidentiality agreement have no expiration?

Whether or not a confidentiality agreement has an expiration depends on the company preparing it. So, the answer is Yes and No. However, it would be better not to set an expiration date so that the data protection will last.

What are trade secrets?

Trade secrets are a type of confidential data in the business world. They consist of information about a company’s unique practices, formulas, operations, and processes. Those are things that give them an edge against their competitors and must be kept private.

Can I terminate a data confidentiality agreement?

Yes, you can terminate a confidentiality agreement. But, you should only do so once there’s no longer any need to keep the data private.

Data is also a crucial property in your company. If the business world and the competitive market were a game of chess, your company’s data is its king. So, protect your company’s data at all times using a data confidentiality agreement as its queen. And before you leave, don’t forget to download our Sample Confidentiality Agreement Templates.

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